Client-Facing Office & Operations Coordinator

Beacon Hill; Indianapolis (IN); On-site; USD 27,000 - 39,000; Full time

Job summary

Beacon Hill in Indianapolis, Indiana is seeking a full-time Office Coordinator (A1470430CHI). The role offers USD 24 per hour.

You will greet clients and visitors, answer calls, manage mail and packages, coordinate vendors and facilities, maintain supplies, and support leadership. Requirements include 2+ years in an office coordination or admin role and strong communication and organizational skills.

Qualifications

• 2+ years of experience in office coordination, receptionist, or admin roles.
• Experience in professional services is a plus; accounting/legal/consulting preferred.
• Strong customer service, verbal and written communication, and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Be the first contact for clients, visitors, and vendors in a welcoming reception area.
• Answer/direct phone lines, take messages, and respond to inquiries.
• Manage mail, packages, courier services, and deliveries.
• Oversee office supplies, kitchen, conference, and common areas.
• Coordinate catering, setup/teardown of meetings, and events.
• Coordinate vendor invoices, payments, and service appointments.
• Assist onboarding logistics and access requests.
• Maintain filing systems and provide admin support to leadership.

Skills

Customer service

Organizational skills

Communication

Problem solving

Multi-tasking

Tools

Microsoft Office

Job description

Beacon Hill in Indianapolis, Indiana is seeking a full-time Office Coordinator (A1470430CHI). The role offers USD 24 per hour.

You will greet clients and visitors, answer calls, manage mail and packages, coordinate vendors and facilities, maintain supplies, and support leadership. Requirements include 2+ years in an office coordination or admin role and strong communication and organizational skills.