Client Experience Project Coordinator

Mediagistic; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Tuition assistance

Casual, collaborative office

Free gourmet coffee

On-site personal trainer

Job summary

Mediagistic in Tampa, FL is seeking an on-site Project Coordinator to oversee end-to-end digital, creative, and media projects. You will serve as the primary liaison between clients and internal teams to ensure on-time, high-quality delivery from onboarding to completion and ongoing campaign coordination.

The role requires 1–3 years in project coordination within a marketing or creative agency, with strong organization and communication skills to manage multiple priorities and maintain SLA

Qualifications

• Bachelor’s degree in Marketing, Communications, or related field preferred.
• 1–3 years of experience in project coordination or client service within a marketing or creative agency.
• Familiarity with creative production workflows, media buying, and project management tools.
• Basic working knowledge of PM platforms/software (e.g., Workamajig, Asana).

Responsibilities

• Coordinate onboarding sessions and priorities across creative, media, digital marketing, development, and other internal teams.
• Own project kickoff through final delivery, ensuring milestones, dependencies, and deliverables stay on schedule.
• Manage project lifecycles including reviews, production timelines, and final delivery.
• Maintain clear information for all stakeholders to execute work efficiently and accurately.
• Coordinate and document client feedback with internal teams and set expectations for timelines and approvals.
• Present media schedules for approval and confirm placements, dates, and rates.

Skills

Organizational skills

Communication skills

Client-centric mindset

Problem solving

Time management

Cross-functional teamwork

Education

Bachelor’s degree in Marketing, Communications, or related field

Tools

Microsoft Office Suite

Project management tools (Workamajig, Asana)

Word, Excel, PowerPoint

Job description

The Project Coordinator oversees the end-to-end execution of digital, creative and media projects. This role serves as the primary liaison between clients and internal teams, ensuring projects are delivered on time, within scope, and at the highest quality. The coordinator combines project management discipline with a strong client-service mindset to deliver an exceptional experience from onboarding to project completion as well as ongoing campaign coordination.

Key Responsibilities

• Conduct client onboarding sessions and coordinate priorities across creative, media, digital marketing, development, production, and other internal teams.
• Own project kickoff through final delivery, ensuring all milestones, dependencies, and deliverables remain on schedule.
• Manage project lifecycles, including creative reviews, approvals, production timelines, and final delivery.
• Ensure all stakeholders have the information necessary to execute work efficiently and accurately.
• Coordinate and document client feedback, ensuring accuracy and clarity in communication with internal teams.
• Set clear expectations regarding timelines, deliverables, responsibilities, and approval deadlines.
• Present media schedules for approval and confirm all details (placements, dates, rates).
• Facilitate internal and external review meetings to ensure alignment and timely feedback.
• Escalate risks or bottlenecks impacting deliverables or timelines.
• Manage client offboarding, asset transfers, and account closures for cancellations or non-renewals.
• Maintain SLA compliance across all deliverables and ensure adherence to client and agency standards.
• Perform quality control reviews before client delivery to ensure completeness and accuracy.
• Maintain accurate project reporting/documentation, including project status, timeline adherence, workload, and delivery metrics.
• Provide regular updates to leadership regarding project risks, resource constraints, and client concerns.

Core Competencies & Attributes

• Strong organizational and communication skills.
• Client-centric mindset with professional presentation ability.
• Proactive problem solver; anticipates challenges and escalates early.
• Highly adaptable in a fast-paced, multi-project environment.
• Exceptional attention to detail and documentation accuracy.
• Excellent time management and prioritization skills.
• Strong meeting facilitation and presentation skills.
• Ability to manage competing priorities while maintaining quality.
• Comfortable working with cross-functional teams and executive stakeholders.
• Strong decision-making and accountability.
• High emotional intelligence and conflict resolution skills.

Qualifications

• Bachelor’s degree in Marketing, Communications, or related field preferred.
• 1–3 years of experience in project coordination or client service within a marketing or creative agency.
• Familiarity with creative production workflows, media buying, and project management tools.
• Basic working knowledge of Microsoft Office Project, Word, Excel, PowerPoint, Workamajig, Asana and/or other PM platforms/software.

Location

This is an on-site role (Monday–Friday) at our office near Hidden River Parkway (Fletcher & I-75). Hybrid and/or remote work is not available.

Why Mediagistic?

We invest in our people just as much as we do in our clients. You’ll get the tools, support, and environment to grow your career while doing meaningful work.

• Comprehensive medical, dental, and vision coverage
• 401(k) with company match
• Tuition assistance and ongoing development opportunities
• Casual, collaborative office environment
• Free gourmet coffee (yes, really)
• On-site personal trainer with group workouts (free!)
• A culture that prioritizes connection, growth, and community involvement

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The above declarations shall not give any employee any right to continued employment by Mediagistic, Inc. or any of its subsidiaries.

Mediagistic is an Equal Opportunity Employer