Client Coordinator & Administrative Assistant — Growth & Perks

Ascend; Cheyenne (WY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive base salary

Retirement plan

Health/dental/vision insurance

Self-managed PTO

Continuing education

Job summary

Ascend is seeking an Administrative Assistant in Cheyenne, WY to support assigned Partners with front-desk tasks, calendar management, and high-quality client service. A minimum of 3 years in an office environment is required, with tax office experience a plus.

You will draft correspondence, manage mail, and help keep projects organized. You’ll thrive in a collaborative, open-door culture that values accuracy and responsiveness.

Qualifications

• 3+ years of administrative experience in a professional office environment.
• Highly organized and detail-oriented.
• Strong communication and client-service mindset.
• Proactive problem solving and tech-savviness with common software tools.

Responsibilities

• Answer phone calls and assist clients for assigned Partners.
• Manage calendar for assigned Partners.
• Maintain meeting arrangements for assigned Partners (agenda development, preparation of meeting materials, room set up, meeting minutes).
• Maintain incoming and outgoing mail for assigned Partners.
• Draft, edit, and proofread correspondence for assigned Partners or staff.
• Track and manage flow of files, materials and mailings related to client tax returns and other documents.

Skills

Administrative experience

Organizational skills

Communication skills

Tech savvy

Tools

Microsoft Office

Adobe Acrobat

Database management system

Job description

Ascend is seeking an Administrative Assistant in Cheyenne, WY to support assigned Partners with front-desk tasks, calendar management, and high-quality client service. A minimum of 3 years in an office environment is required, with tax office experience a plus.

You will draft correspondence, manage mail, and help keep projects organized. You’ll thrive in a collaborative, open-door culture that values accuracy and responsiveness.