Administrative Assistant/Client Coordinator

mhp; Cheyenne (WY); On-site; USD 42,000 - 54,000; Full time

Job summary

MHP in Cheyenne, WY, seeks an Administrative Assistant to support assigned Partners with calls, calendar management, drafting letters, and client interactions. This role centers on accuracy, organization, and high-quality client service in a busy local CPA environment.

3+ years of administrative experience required; tax knowledge is helpful but not required. You’ll join a collaborative team that values open communication and professional growth.

Qualifications

• 3+ years of administrative experience in a professional office.
• Highly organized and detail-oriented.
• Strong pride in work and follow-through with clients.
• Team-focused and able to work with Partners and staff.
• Open to learning new skills and technologies.

Responsibilities

• Answer phone calls and assist clients for assigned Partners.
• Manage calendar for assigned Partners.
• Maintain meeting arrangements (agenda, materials, room setup, minutes).
• Maintain incoming/outgoing mail for assigned Partners.
• Draft, edit, and proofread correspondence for Partners or staff.
• Track and manage flow of files and tax documents for clients.

Skills

3+ years admin experience

Organized

Detail-oriented

Team player

Willing to learn new skills

Job description

About Ascend

At Ascend, we recognize the struggles that accounting & finance professionals face in traditional firms-from rigid hierarchies and overwhelming workloads to the elusive work-life balance. We believe your ambition should not be constrained by outdated practices or opaque career paths. Here, you're not just a number but a valued member of a community that champions both your professional and personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality, and where your career advancement is supported by a nurturing network and robust resources .

About MHP

Big firm expertise with small firm customer service. With over 75 employees, MHP is the largest regional CPA firm in Wyoming. However, since our start in the early 1930s, MHP has been dedicated to personalized customer service to both our employees and clients. MHP is deeply rooted in the Cheyenne community, both figuratively and literally-not only have we been around for over 90 years, but our office is also located in the heart of downtown Cheyenne within walking distance of good food, coffee, and breweries.

Tradition meets modernization . While the wild west may come to mind when you think of Wyoming, and that is a part of our history we hold dear, don't think we've been left in the proverbial dust. Our city is home to topnotch restaurants, breweries, shopping, art galleries, and theater. Where you might see History and Today collide best may be Cheyenne Frontier Days, the largest and oldest rodeo in the world. Hundreds of thousands of people from all over come to Cheyenne to see the concerts, special events, and rodeo each year. If the outdoors are more your scene, Wyoming is not lacking there either. We have some of the best camping, skiing, fishing, hunting, climbing, and biking in the country.

You're more than a number . As part of our MHP team, you'll have the unique opportunity to make your mark on the company and advance your career in the area you desire. Managers and Partners have an "open door policy", which is practically unheard of in larger firms. We encourage employees to get involved in our community as well as with each other-we host several team building and employee events every year, including holiday parties, BBQs, cornhole tournaments, Friday Nights on the Plaza (a Cheyenne summer concert series), and more!

Be a part of something bigger. At MHP, we strive to not only be experts in our field but also provide superior client service to our wide variety of clientele. We are a team-always willing to give a helping hand to our coworkers when we're able and will bend over backwards for our clients. We pride ourselves on servant leadership-we are leaders in our office and our community.

Who You Are

• You are a friendly office professional with 3+ years of related experience (experience in a tax office is a plus).
• You are highly organized and detail-oriented.
• You take pride in your work.
• You consider "follow through" the heart of client service.
• You enjoy working as a part of a team with your assigned Partner and coworkers.
• You get excited when opportunities arise to learn new skills and technologies.

The Role

The Administrative Assistant will work hand in hand with their assigned Partners. This includes answering phone calls, managing calendars and events, drafting and proof-reading letters and documents, and providing other duties assigned by partners and managers. The Administrative Assistant will also have daily client interaction and will need to provide high quality client service.

Your Education & Experience

To best succeed in this role, the candidate should have 3+ years of administrative experience in a professional office environment. Some tax knowledge would be helpful but not required. We are willing to train a candidate who is eager to learn.

The Duties

• Answer phone calls and assist clients for assigned Partners.
• Manage calendar for assigned Partners.
• Maintain meeting arrangements for assigned Partners (agenda development, preparation of meeting materials, room set up, meeting minutes etc.).
• Maintain incoming and outgoing mail for assigned Partners.
• Draft, edit, and proofread correspondence for assigned Partners or staff.
• Track and manage flow of files, materials and mailings related to client tax returns and other documents.

Your Knowledge, Skills, & Abilities

You can easily anticipate the needs of clients and Partner