Client Coordinator

AllMed Healthcare Management; Portland (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

AllMed Healthcare Management seeks a Client Coordinator to support clients, physicians, nurses, or representatives, handling inquiries and ensuring accurate data entry and documentation.

You will work with the QA team to track workflow, maintain up-to-date client information, and file cases while complying with HIPAA and company standards. The role requires strong communication, organization, and independent/teamwork balance.

Qualifications

• High school diploma or equivalent required.
• Minimum one year clerical experience; or equivalent combination of education and experience preferred.
• Experience in a medical office or insurance industry preferred.
• Strong computer skills and HIPAA compliance.

Responsibilities

• Handle inquiries from clients and respond promptly.
• Enter and retrieve client information in systems.
• Maintain daily QA workflow updates with the QA department.
• File and archive cases and perform clerical tasks.
• Support in resolution of customer complaints.

Skills

Communication skills

Typing 40 WPM

HIPAA compliance

Data entry

Attention to detail

Independent work

Teamwork

Office software

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

Excel

Internet

Job description

AllMed is looking for a Client Coordinator to join our team!The Client Coordinator is responsible for servicing inquiries from clients, physicians, nurses or any representative acting on behalf of a client. This position is responsible for data preparation, data entry, data tracking, documentation and filing. All duties are handled with a high degree of quality customer service and in compliance with all regulatory and company standards.ESSENTIAL JOB FUNCTIONSHandle and respond promptly to inquiries from clients and/or anyone acting on behalf of the client regarding questions, report status, concerns, or general requests for information.Utilize appropriate systems and databases to enter client or claimant information and or retrieve information.Maintain daily contact with the QA department regarding workflow and pending report status.Contact providers for assignment and update database.File and archive open and closed cases.Verify all client information is current in the database and all client specific guidelines and or rules or information is documented in the system.Work independently and in partnership with other team members to ensure that questions are addressed, documented and cases are returned in a timely fashion.Direct calls to other departments as needed.Perform various clerical duties such as typing, filing, emailing, and proofreading.Assist in resolution of customer complaints and quality assurance issue.Notify management of any report issues or concerns.Ensure all practices are carried out in accordance with state and federal safety and legal regulations.Perform other duties as assigned.Education and/or ExperienceHigh school diploma or equivalent required.Minimum one year clerical experience; or equivalent combination of education and experience preferred.Experience in a medical office or insurance industry preferred.QUALIFICATIONSMust possess complete knowledge of general computer, fax, copier, scanner, and telephone.Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet.Must have ability to be trained on and adhere to HIPAA regulations and compliance standards.Must be a qualified typist with a minimum of 40 W.P.M.Ability to follow instructions and respond to managements’ directions accurately.Must demonstrate accuracy, thoroughness, and responsibility for quality of work, and ability to take initiative to identify improvements. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.Must demonstrate exceptional communication skills.Must be able to work independently, prioritize work activities and use time efficiently.Must be able to maintain confidentiality.Must be able to demonstrate and promote a positive team -oriented environment.Must be able to stay focused and concentrate under normal or heavy distractions.Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.About Us:AllMed provides clinical decision making and utilization management solutions to leading payer and provider organizations. We work closely with your team toward a shared vision of healthcare that delivers the highest quality, values patient experience, and ensures both appropriate care and utilization of health-related services.Our solutions are developed and delivered by experts—they are thoughtfully designed to integrate seamlessly into your organization and help you deliver the right care to the right patients at the right time.AllMed offers a fast-paced team atmosphere with competitive benefits (medical, vision, dental), paid time off, and 401k.Equal Opportunity Employer - Minorities/Females/Disabled/Veterans