Client Care Team - Referral Coordinator

University of Georgia; Kentucky; On-site; USD 35,000 - 45,000; Full time

Job summary

The University of Georgia seeks a Referral Coordinator for the Client Care Team. This role will serve as the first contact for veterinarians, ensuring accurate medical history is communicated to specialists at the Veterinary Teaching Hospital.

Candidates should possess a high school diploma, two years in a related role, and skills in veterinary terminology and customer service. The position requires individuals to handle a busy phone system while coordinating appointments and maintaining client satisfaction.

Qualifications

• Minimum 2 years of related experience.
• Experience in an animal hospital setting preferred.

Responsibilities

• Respond to calls from community veterinarians and VTH personnel.
• Enter patient data into Vetview system.
• Communicate with clients to confirm appointment details.
• Support appointment desk activities.
• Maintain confidentiality of sensitive information.

Skills

Veterinary terminology

Customer service skills

MS Office proficiency

Detail orientation

Education

High school diploma or equivalent

Job description

Client Care Team - Referral Coordinator

Position Summary

First point of contact for veterinarians calling in referrals to the Veterinary Teaching Hospital (VTH). Ensures accurate and detailed medical history of each referred patient available to VTH specialists while operating a busy telephone system. Utilizes advanced knowledge of veterinary terminology to communicate referring veterinary diagnosis and coordinate consultation. Decisions are based upon VTH policies and practices.

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience.

Preferred Qualifications

• Preferred experience within an animal hospital setting with advanced veterinary terminology utilized on a daily basis.
• Exceptional customer service skills.
• High level ability to retain large amounts of information to recall at a later time.

Knowledge, Skills, Abilities and/or Competencies

• Possesses proven knowledge of veterinary terminology.
• Proficiency with MS Office suite applications and office machines like fax, copier, scanner, etc.
• Excellent verbal and written communication skills.
• Can maintain confidentiality with sensitive information.
• Can utilize computer technology for all applications in a manner that meets performance expectations.
• Can remember, organize, and consistently focus on large amounts of detail and come to appropriate conclusions.

Physical Demands

• Involves lifting and carrying up to 15 pounds, both assisted and unassisted.
• Sit for long periods of time and use of repetitive actions during the entire work day.
• Walk and deliver items throughout the Veterinary Teaching Hospital through the course of the day. Use of stairs and different/uneven walking surfaces is common.

Duties & Responsibilities

• Responds in a timely and professional manner to calls from referring community‑based veterinarians as well as VTH personnel.
• Utilizes advanced knowledge of veterinary terminology to communicate referring veterinary diagnosis, appropriate VTH specialty service, and coordinate assessment/consultation.
• Enters patient medical data/history directly into Vetview system while communicating with referring veterinary.
• Works within VTH billing policies and practices to develop an accurate medical cost estimate of specialty services for client/patient discussion and decision making.
• Accurately applies knowledge of VTH procedures and protocols to routine and unique situations, ensuring all proper mandates are followed when commencing a referral.
• Supports all appointment desk activities by coordinating appointments for designated specialty services.
• Communicates with clients via email and phone to confirm all appointment information is accurate and pre‑appointment instructions and details are provided in writing. Acts as liaison between client and medical staff for clarification of patient care through text messages or phone calls.
• Handles fast paced and sometimes stressful situations with a calm demeanor and no reduction in proficiency.
• Works as part of the specialty services team as a dedicated client support person to facilitate resolution of client issues.
• Mediates with clinicians on the service and the client to improve satisfaction and understanding of patient care provided.
• Works with VTH management to resolve issues outside the scope of this position. Additional duties as determined.

Equal Opportunity Employment

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status.

Contact Information

Recruitment Contact: Kris Mitchell

Email: [e-mail]

Phone: [phone]

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information