Client Care Specialist WA

Peak Motion Pllc; Camas (WA); On-site; USD 42,000 - 50,000; Full time

Job summary

Peak Motion, PLLC in Camas, WA is seeking a Client Care Specialist to greet clients, schedule appointments, and manage patient files with accuracy. The role requires professionalism and a friendly demeanor in daily interactions with clients and team members.

The position involves entering payments in the EMR, coordinating with doctors and staff, and ensuring excellent service standards during all client encounters. Typical hours are Monday through Friday, 8:00am–5:00pm.

Qualifications

• Minimum one (1) year prior work experience delivering exemplary client service preferred.

Responsibilities

• Schedule appointments following the FYZICAL model and enter appointment dates and time into a computerized scheduler.
• Detail oriented with superior communication, multi-tasking, problem solving and organizational skills.
• Anticipate and address client needs and communicate professionally and effectively.
• Respond to any doctor office requests in a timely and courteous manner.
• Greet and direct patients, salespeople, and visitors.
• Reflect company culture by treating every client with the utmost courtesy and attention.
• Possess superior interpersonal skills, maintaining a positive and supportive work relationship with others.
• Computer ability to record appointments, both scheduling and canceling.
• Communicate effectively through emails or notes to the scheduled PT’s notification of cancellation, reason for cancellation and indicate if the patient has rescheduled.
• Communicate through telephone calls, email or mail to patients reminding and confirming appointments.
• Answer the telephone and respond to the inquiry or identify and elevate calls to the appropriate personnel, fax or scan essential documents.
• Assist with other medical office needs, including registering patients and ensuring compliance procedures are met.
• Enter patient payment into the EMR system ensuring accuracy for services provided and compliance.
• Adhere to company policies and procedures.
• Must collect all monies due at the time of service.

Job description

Job Details

• Job Location: 1905 SE 192nd Ste 109, Camas, WA - Camas, WA 98607
• Salary Range: $20.00 - $24.00 Hourly

POSITION SUMMARY

The Client Care Specialist is responsible for ensuring a positive and unmatched experience for our clients and communicating the services that provide the best standard of care possible. The Client Care Specialist will greet clients and prepare patient files, fax and scan essential documents, schedule client appointments by phone or in person and collect and enter payments in the EMR system. The CCS must have a full understanding of the services and retail items provided. The Client Care Specialist must project a warm, enthusiastic and friendly demeanor while interacting with clients and as a team member.

ESSENTIAL FUNCTIONS

• Schedule appointments following the FYZICAL model and enter appointment dates and time into a computerized scheduler.
• Detail oriented with superior communication, multi-tasking, problem solving and organizational skills.
• Anticipate and address client needs and communicate professionally and effectively.
• Respond to any doctor office requests in a timely and courteous manner.
• Greet and direct patients, salespeople, and visitors.
• Reflect company culture by treating every client with the utmost courtesy and attention.
• Possess superior interpersonal skills, maintaining a positive and supportive work relationship with others.
• Computer ability to record appointments, both scheduling and canceling.
• Communicate effectively through emails or notes to the scheduled PT’s notification of cancellation, reason for cancellation and indicate if the patient has rescheduled.
• Communicate through telephone calls, email or mail to patients reminding and confirming appointments.
• Answer the telephone and respond to the inquiry or identify and elevate calls to the appropriate personnel, fax or scan essential documents.
• Assist with other medical office needs, including registering patients and ensuring compliance procedures are met.
• Enter patient payment into the EMR system ensuring accuracy for services provided and compliance.
• Adhere to company policies and procedures.
• Must collect all monies due at the time of service.

NON-ESSENTIAL FUNCTIONS

Leads by example and exhibits solid teamwork while promoting the core philosophy of FYZICAL.

EXPECTED WORK HOURS

Monday through Friday, 8.00am-5.00pm.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to:

• Communicate and converse, maintain a stationary position (standing and sitting), move/traverse, kneel and bend.
• Use fingers and hands, handle, feel and reach with hands and arms for extended periods of time.
• Occasionally required to climb or balance; stoop; kneel, crouch, taste or smell.
• Specific vision abilities required by this job include close vision, distance vision, depth perception, peripheral vision, and ability to adjust and focus.
• Light to moderate lifting is required.
• Ability to uphold the stress of traveling.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Moderate noise (i.e. business office with computers, phone, and printers, light traffic).

Ability to work in a confined area.

Ability to sit at a computer terminal for an extended period of time.

OTHER COMPENSATION & BENEFITS

• Other Compensation: This position may be eligible for performance-based incentives and commissions related to the sale of membership packages and specific service goals.
• Health & Wellness: Regular Full-Time employees are eligible to participate in group medical, dental, and vision insurance plans starting the first of the month following 60 days of employment.
• Retirement: All employees are eligible to participate in the company 401(k) retirement plan.
• Vacation (Paid Time Off): As a Full-Time Licensed Employee, you will accrue vacation time based on your years of service:
  • Less than 5 years: Accrue 1.90 hours per 40 hours worked (approximately 99 hours annually).
  • 5 or more years: Accrue 2.67 hours per 40 hours worked (approximately 139 hours annually).
• Paid Sick and Safe Leave (PSSL): All employees accrue 1 hour of PSSL for every 40 hours worked in Washington, which can be used for qualifying medical or safety reasons for yourself or family members.
• WA Paid Family and Medical Leave: Participation in the state-mandated insurance program, providing up to 12-18 weeks of paid leave for qualifying life events.
• Professional Development: The company provides reimbursement for pre-approved professional training to support individual growth and skill advancement.
• Liability Insurance: Professional liability insurance coverage is provided for licensed clinical staff.

QUALIFICATIONS

Minimum one (1) year prior work experience delivering exemplary client service preferred.

EEO STATEMENT

Peak Motion, PLLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Peak Motion, PLLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Peak Motion, PLLC expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability or veteran status. Improper interference with the ability of Peak Motion, PLLC employees to perform their job duties may result in discipline up to and including discharge.