Client Care Specialist

Veterinarian Partners; Chicago (IL); On-site; USD 42,000 - 48,000; Full time

Job summary

Veterinarian Partners in Chicago seeks a Client Care Specialist to serve as the primary contact for clients across partner hospitals, handling inbound calls and scheduling with a warm, patient-focused approach. You will schedule appointments per hospital protocols, provide pre-visit instructions, and perform outbound outreach to engage clients who have not been seen recently.

This onsite role requires veterinary experience, tech-savviness with Practice Management systems, and a passion for

Qualifications

• Love for pets and empathy in client service.
• Veterinary hospital experience with understanding of how hospital teams operate (CVT, tech, CSR).
• Local to Chicago and able to work onsite five days a week.
• Problem solving and ability to simplify complex scheduling challenges.
• Tech-savvy with Practice Management systems and multi-line phone systems.
• Excellent verbal and written communication.
• Ability to multitask while engaging in meaningful client conversations.

Responsibilities

• Inbound Patient Support & Scheduling.
• Act as a seamless extension of our hospitals by answering inbound calls with a friendly, professional, helpful, and compassionate tone.

Skills

Pet Lover

Veterinary Experience

Local to Chicago

Problem Solving

Tech Savvy

Communication

Multitasking

Tools

Pulse

Multi-line phone system

Job description

Position Title: Client Care Specialist

Reporting to: Chief Strategy Officer (short term); Senior Vice President of Operations (long-term; timing to be determined)

Location: Chicago, IL

Company: Veterinarian Partners

Company Overview

Veterinarian Partners is looking for a professional, empathetic, and highly organized Client Care Specialist to join our centralized call center. In this role, you will serve as the primary point of contact for clients across multiple hospitals, each with unique protocols, personalities, and scheduling preferences. You will handle inbound overflow calls—providing "concierge-level" service and scheduling—and perform proactive outbound outreach to ensure clients receive the continuous care they need. The ideal candidate thrives in a fast-paced environment and can seamlessly pivot between different hospital protocols while maintaining a warm, client-first demeanor.

Tyree & D'Angelo Partners ("TDP") is a private equity investment firm that focuses on control investments in the lower middle market (companies with $1-5M of EBITDA). We look for investments where we can establish true collaborative partnerships with business owners and management teams that will lead to substantial value creation over a long-term investment horizon. TDP’s track record of building high-growth and lower risk companies is driven by a buy & build investment strategy, that is based on tested methods of value creation and a true partnership approach with executives and business owners. TDP works in collaboration with executive leaders utilizing an investment thesis driven process designed to build companies with a differentiated customer value proposition. TDP invests in the healthcare, consumer, and business services sectors, focusing on high-quality founder owned businesses that we can grow with our high probability of success process. TDP companies have completed over 1,000 partnerships, have grown to over $4 billion of enterprise value, and TDP has over $1.4 billion of capital under management. For more information, please visit www.TDPfund.com

Job Responsibilities

• Inbound Patient Support & Scheduling
• Act as a seamless extension of our hospitals by answering inbound calls with a friendly, professional, helpful, and compassionate tone.
• Accurately schedule, reschedule, and cancel appointments using Practice Management systems and based on the specific hospital protocols.
• Provide clear pre-appointment instructions (e.g., fasting requirements, arrival times, and location directions).
• Proactive Outbound Outreach
• Conduct outbound "lapsed" calls to clients with pets who have not been seen for an extended amount of time (e.g., overdue annual exams, follow-up screenings, or wellness visits).
• Educate clients on the importance of their upcoming care and help overcome barriers to scheduling.
• Manage "lapsed" call lists to fill gaps in provider schedules, ensuring clinical efficiency.
• Quality Service & Communication
• De-escalate frustrated callers with empathy and professional problem-solving.
• Adhere strictly to hospital protocols based on the hospital that the patient is calling about and help the client so they want to return to our hospitals

Qualifications

• Pet Lover: loves pets
• Veterinary Experience Required: Has veterinary hospital experience and understands what hospital teams deal with daily (e.g. CVT, tech, or CSR in an animal hospital)
• Local to Chicago and willing to work onsite at the office 5 days a week
• Problem Solving: Enjoys solving problems and finding solutions to help clients; make things easier for others.
• Tech Savvy: Proficiency with Practice Management systems (e.g., Pulse) and multi-line phone systems.
• Communication: Exceptional verbal and written communication skills to help resolve client questions.
• Multitasking: Ability to navigate multiple software screens while maintaining a fluid conversation with a client.