Client Care Coordinator

Abqpetcarehospital; Orlando (FL); On-site; USD 19,286 - 24,796; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k with employer match

Paid time off

Job summary

National Veterinary Associates is seeking a client care representative supervisor to be the first point of contact, greeting clients, managing files, and relaying information. The role includes supporting the supervisor, coordinating with doctors, and ensuring smooth daily operations in a veterinary setting.

Candidates should have a high school diploma, strong typing and computer skills, and experience in office functions.

Qualifications

• High school diploma or equivalent.
• Typing skills required.
• Some computer knowledge; comfortable with Word, keyboarding, and use of communication tools such as Instant Messenger and email.
• Significant experience with basic office functions in a busy office.
• Previous receptionist and veterinary practice experience desirable but not required.

Responsibilities

• Answer telephones and greet clients.
• Prepare patient files and escort clients to exam rooms.
• Receive and relay client correspondence and update financial records.
• Serve as liaison between the team and upper management.
• Back-up to the assistant manager and support new ideas.
• Order office supplies and assist with daily tasks.

Skills

Customer service

Typing 30 wpm

Basic computer skills

Office administration

Veterinary terminology

Communication skills

Education

High school diploma

Tools

Word

Email

Instant Messenger

Job description

The client care representative supervisor is the client’s first contact when calling or visiting the practice and as such represents the professional image of the practice to callers and visitors. The client care representative supervisor answers telephones, greets clients, prepares patient files and escorts clients and patients to exam rooms (when necessary), receives and relays client correspondence, updates client financial records. The exceptional receptionist has the ability to diffuse negative client situations and foster client bonding. The client care representative is the front staffs initial go to when the have questions and concerns and serves as the liaison between the team and upper management.

EDUCATION AND LICENSURE REQUIREMENTS

• High school diploma or equivalent.
• Customer Service background desirable but not required.
• Typing skills required.
• Some computer knowledge required; comfortable with Word, keyboarding, and use of communication tools such as Instant Messenger and email.

EXPERIENCE REQUIREMENTS

• Significant experience with basic office functions in a busy office environment.
• Previous receptionist and veterinary practice experience are desirable but not required.

PERSONAL REQUIREMENTS

The client care specialist must be able to:

• Be flexible in attitude and work habits.
• Quickly learn how to pronounce, know the meaning of and spell commonly used veterinary terms.
• Perform basic computer skills, type 30 words per minute.
• Have had experience with basic office functions in a busy work environment
• Physical Effort: Work requires lifting and carrying records and equipment weighing up to 25 lbs; requires standing for extended periods or time as well as working long hours.
• Working conditions: May be exposed to unpleasant odors, noises and animal feces. May be exposed to bites, scratches and contagious diseases.

Benefits are outlined in the employee manual and are separate from the hourly wage.

• Can perform all client care representative duties and tasks as required.
• Serves as back-up to the assistant manager
• Supports and encourages new ideas and implementation of protocols.
• Assists client care specialist supervisor with client issues and or complaints.
• Serves as a liaison for communication between doctors and client care specialist when the supervisor is not available.
• Helps to oversee completion of daily task lists.
• Helps to ensure that client compliance and standards of care are being upheld.
• Orders office supplies.
• Orders food currently stocked in hospital as well as food special orders.
• Performs other duties as assigned.

National Veterinary Associates is a leading global pet care organization united in the love of animals and the people who love them.

At NVA, we’re on a mission to improve the lives of pets and the people who love them. That starts by empowering our care teams. We nurture their growth with resources to practice medicine their way. Our network of 1,000 hospitals connects them to a community of professionals who share their passion so they can learn and grow together. Our national presence enables us to deliver technology and innovations that simplify work and expand care for all. At NVA, we’re committed to your professional growth. We support your entire career journey, offering opportunities ranging from mentorship to ownership.

At National Veterinary Associates, we want to make sure your experience connecting with us is seamless and straightforward. Here’s what to expect when interacting with us:

• We’ll always reach out via verified LinkedIn profiles or emails ending in @nva.com
• We may also contact you via text message from an identified NVA representative for recruiting‑related communication
• All job opportunities and applications are hosted on our official careers site: careers.nva.com
• There is no cost or confidential information required to apply or be considered for a position

If you have any doubts about a communication, feel free to visit our careers page to verify authenticity or email us at [e-mail]. Thank you for exploring opportunities at NVA!

NVA offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process. For positions based in Colorado, NVA provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.

NVA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.