Client Care Coordinator

Columbia Pike Animal Hospital; Annandale (VA); On-site; USD 35,817 - 44,083; Full time

Benefits offered by this job

Comprehensive benefits

PTO and CE opportunities

Pet care discounts and other perks

Job summary

Columbia Pike Animal Hospital is seeking a personable Patient Coordinator to join the team in Annandale, VA. You will be the primary contact for clients, coordinating with veterinarians and staff to ensure smooth visits, accurate billing, and compassionate communication.

This full-time position offers competitive hourly pay between $26 and $32, with benefits starting within 30 days, PTO, CE opportunities, and pet care discounts. If you love helping pets and people, apply today.

Qualifications

• 2 or more years of experience in a customer service/client facing role within the healthcare, veterinary medicine, or hospitality industry preferred.
• Ability to multitask and prioritize tasks effectively.
• Detail‑oriented with excellent organizational skills.
• Compassionate and empathetic attitude towards clients and patients.
• Strong communication and interpersonal skills.
• Ability to work effectively in a fast‑paced and dynamic environment.
• Strong problem‑solving skills and ability to handle challenging situations.
• Level‑headed under pressure.
• LOVE PEOPLE LOVE PETS

Responsibilities

• Welcome clients and provide a warm, professional atmosphere. You will act as the main point of contact for patient inquiries and needs.
• Assist clients in person, over the phone, and via email.
• Verify and update charges between the electronic whiteboard/treatment sheet and the medical record system. Communicate updated estimates and invoice status to clients in a professional and caring manner.
• Act as a bridge between patients/families and clinical staff to ensure clear communication regarding financial and sub‑clinical updates.
• Provide timely and informative updates to our clients; both while they wait in‑clinic and via phone if their pets are hospitalized.
• Coordinate with our Veterinarians, technicians, and management staff to ensure timely patient care.
• Address patient inquiries and help resolve any issues or complaints effectively.
• Maintain patient records accurately and ensure confidentiality.
• Provide information on our services, procedures, and programs.
• Assist patients with completing necessary documentation.
• Collaborate with internal teams to enhance the overall patient experience.
• Conduct follow‑up calls to ensure patient recovery and satisfaction.
• Handle client requests promptly and professionally.
• Assist our clinic staff to create a smooth workflow.
• Participate in training sessions and professional development opportunities.
• Assist Inventory Control Manager with tasks related to receiving and stocking.
• Other duties as assigned by Hospital Operations Manager

Skills

Customer service

Multitasking

Communication

Interpersonal skills

Problem-solving

Empathy

Teamwork

Calm under pressure

Love people love pets

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time 30-39 Hour Columbia Pike Animal Hospital and Emergency Center, Annandale, VA, US

Salary Range: $26.00 To $32.00 Hourly.

Client Care Coordinator Job Description

We are looking for an enthusiastic and customer‑driven Patient Coordinator to join our team!

If you are passionate about providing top‑tier customer service and enhancing our clients and their furry family members’ healthcare experiences, this opportunity is for you.

A Patient Coordinator acts as the primary, high‑touch liaison between patients, healthcare providers and clients ensuring a seamless, welcoming, and efficient experience.

In this role, you will:

• Welcome clients and provide a warm, professional atmosphere. You will act as the main point of contact for patient inquiries and needs.
• Assist clients in person, over the phone, and via email.
• Verify and update charges between the electronic whiteboard/treatment sheet and the medical record system. Communicate updated estimates and invoice status to clients in a professional and caring manner.
• Act as a bridge between patients/families and clinical staff to ensure clear communication regarding financial and sub‑clinical updates.
• Provide timely and informative updates to our clients; both while they wait in‑clinic and via phone if their pets are hospitalized.
• Coordinate with our Veterinarians, technicians, and management staff to ensure timely patient care.
• Address patient inquiries and help resolve any issues or complaints effectively.
• Maintain patient records accurately and ensure confidentiality.
• Provide information on our services, procedures, and programs.
• Assist patients with completing necessary documentation.
• Collaborate with internal teams to enhance the overall patient experience.
• Conduct follow‑up calls to ensure patient recovery and satisfaction.
• Handle client requests promptly and professionally.
• Assist our clinic staff to create a smooth workflow.
• Participate in training sessions and professional development opportunities.
• Assist Inventory Control Manager with tasks related to receiving and stocking.
• Other duties as assigned by Hospital Operations Manager

Your impact

• Provide Gold Standard customer service and improve communication between clients and our Veterinary Care Providers.
• Alleviate client anxiety by acting as the waiting area touchstone.
• Increase patient satisfaction as demonstrated by evaluations and ratings.
• Improve patient referral rates through personalized patient interactions.
• Increase positive patient reviews and testimonials through outstanding service.

Essential skills and education requirements

• 2 or more years of experience in a customer service/client facing role within the healthcare, veterinary medicine, or hospitality industry preferred.
• Ability to multitask and prioritize tasks effectively.
• Detail‑oriented with excellent organizational skills.
• Compassionate and empathetic attitude towards clients and patients.
• Strong communication and interpersonal skills.
• Ability to work effectively in a fast‑paced and dynamic environment.
• Strong problem‑solving skills and ability to handle challenging situations.
• Level‑headed under pressure.
• LOVE PEOPLE LOVE PETS

The character we’re looking for

• Compassionate Advocate: Ensures every patient interaction is conducted with empathy and understanding.
• Efficient Organizer: Manages multiple tasks seamlessly, ensuring smooth patient flow and service delivery.
• Proactive Communicator: Engages effectively with patients and team members, ensuring all needs are met.
• Detail‑Oriented: Maintains accuracy and confidentiality in all patient care and documentation aspects.
• Team Collaborator: Works harmoniously with others to enhance patient experience and achieve common goals.

Schedule Options

• 3 days a week, 12 hours a day

Compensation

$26 – $32 per hour.

What We Offer

• Comprehensive benefits that start within 30 days of hire, including medical, dental, and vision coverage.
• Generous Paid Time Off (PTO) and Continuing Education (CE) opportunities.
• Pet care discounts and other perks (e.g., uniform allowance, life insurance).