Client & Campaign Coordinator

POPPIN JAY INC DBA BLUE CHIP; Northbrook (IL); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Bonus Eligibility

401K Contributions

Flexible PTO

Generous Holiday Schedule

Rewards & Recognition Program

Summer Hours

Job summary

POPPIN JAY INC DBA BLUE CHIP is seeking a Client Coordinator to join our team in Illinois. You will support multiple client teams on campaigns, manage schedules and milestones, and help drive efficient project lifecycles across creative, digital, and print production.

You will collaborate with Client Leaders to develop tools, track progress, and communicate status while ensuring quality and timely deliverables for diverse brands.

Qualifications

• Bachelor’s Degree from an accredited four-year college or university preferred.
• 0-3 years of experience in marketing, advertising, or related field preferred; internship or other relevant experience may also be considered.
• Related internships and/or job experience preferred.
• Agency experience in marketing, advertising and related fields preferred.

Responsibilities

• Manage details of large Integrated Campaigns/projects, or smaller more tactical assignments.
• Take direction from Client Leaders/Senior Client Leaders to build out the Campaign/Projects and estimates in the project management system.
• Set and Schedule internal/external project-specific meetings.
• Maintain system integrity and archive project milestone history as deemed necessary.
• Responsible for maintaining project leadership system integrity and reporting.
• Keep Client Leaders and Senior Client Leaders aware of issues relating to each assignment and the deployment of the process, raising concerns, and identifying solutions when needed.
• Assist/support Client Leaders and/or Senior Client Leaders, in communicating project status, reviews and other meetings.
• Assist/support Client Leaders and/or Senior Client Leaders in development of Project Management tools, systems, and resources (WMJ, templates, trackers, etc.).
• Develop understanding of, and support, the Creative development process while ensuring quality control throughout.
• Responsible for helping to develop elements of project specific work by collaborating with cross-functional team.
• Assist/support Client Leaders and/or Senior Client Leaders with the Print Production process and execution.
• Learns, understands, and supports the digital/web production process and execution (website, display, search, social, promotional, emails, etc.).
• Learns, understands, and supports managing deadlines, deliverables, and timing throughout the project lifecycle (plan, develop, produce, test, etc.).
• Responsible for creating clear, error-free meeting reports.
• Keep server files organized and current.
• Responsible for scheduling project status, reviews, and other meetings.
• Alert Client Leader/Senior Client Leaders if client or agency actions/requests stray beyond scope of work, and help engage in contingency planning to recommend solutions.
• Demonstrate engagement while learning and understanding the finance process and P&L management.
• Supports the team in administration of vendor financial management.
• If project has a third-party cost, manage the invoice/PO process; ensure the invoices are within budget and properly coded.

Skills

Experience range

Education

Bachelor’s Degree from an accredited four-year college or university

Job description

POPPIN JAY INC DBA BLUE CHIP is seeking a Client Coordinator to join our team in Illinois. You will support multiple client teams on campaigns, manage schedules and milestones, and help drive efficient project lifecycles across creative, digital, and print production.

You will collaborate with Client Leaders to develop tools, track progress, and communicate status while ensuring quality and timely deliverables for diverse brands.