Client Billing Representative

Dinsmore & Shohl LLP; Bloomington (IN); On-site; USD 42,000 - 66,000; Full time

Job summary

Dinsmore & Shohl LLP seeks a Client Billing Representative in Bloomington to manage daily billing functions across attorneys and clients. You will oversee time transfers, write-downs, pre-bills, and invoicing workflows, ensuring accuracy and compliance with firm policies.

Responsibilities include electronic billing via client sites and E-billing Hub, reconciling accounts, and responding to attorney inquiries.

Qualifications

• Minimum of 3 years of legal billing experience.
• High school diploma is required.

Responsibilities

• Coordinates all billing aspects for assigned attorneys and clients.
• Handles electronic billing via client portals and E-billing Hub.
• Reviews, edits and processes pre-bills.
• Ensures accurate application of retainers, on account expenses and fees.
• Performs reconciliations and adjustments for invoices.
• Communicates billing matters to attorneys and administrative staff.
• Prepares final invoices for transmittal to clients.
• Prints and provides PDF copies of bills.
• Maintains information on special client billing requirements.
• Manages high volume of emails and calls regarding billing.
• Provides first-level billing system support to users.
• Maintains audit-ready documentation of billing changes.

Skills

Legal billing

Client inquiries handling

Communication

Education

High school diploma

Tools

CMS

E-billing Hub

Job description

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.

Dinsmore is seeking a Client Billing Representative who will be responsible for the daily billing functions including time and cost transfers, write-downs, computer bills, special bills, void/rebills and attorney inquiries.

Responsibilities

• Coordinates all aspects of billing for assigned attorneys and clients in accordance with Firm policies and procedures
• Coordinates all aspects of electronic billing through client electronic billing sites and E-billing Hub as required by clients
• Reviews, edits and processes pre-bills
• Reviews pre-bills to ensure accurate application of retainers, on account expenses, on account fees, unapplied and trust funds
• Perform various reconciliation and monitoring adjustments to ensure final invoice to client is accurate. Includes write offs, rate overrides, etc.
• Communicates with billing attorneys and/or legal administrative assistants regarding billing matters
• Prepares final invoices for transmittal to clients
• Print computer bills and provides legal administrative assistants with PDF copy
• Maintain and disseminate information on special client time reporting and billing requirements as needed
• Manage high volume of emails and calls pertaining to legal billing
• Provide first level of billing system technical support to Firm attorneys and support staff
• Maintain accurate and complete documentation of billing changes for audit trail; scans related documents into CMS as needed
• Prepare ad hoc billing reports upon request from billing attorney
• Perform additional duties as assigned

Requirements

• Minimum of 3 years of legal billing experience
• High school diploma is required

Equal Opportunity Employer