Client Accounting Coordinator

The Gersh Agency; Beverly Hills (CA); On-site; USD 70,300 - 75,000; Full time

Benefits offered by this job

Full benefits

Job summary

The Gersh Agency in Beverly Hills is seeking a detail-oriented Client Accounting Coordinator to manage client Trust accounts and ensure accurate and timely payments. This role requires excellent organizational and customer service skills and prior experience in digital/agency accounting is a plus.

You will handle invoice tracking, payroll onboarding, and payment processing while coordinating with clients, managers, and agents to maintain smooth financial operations within a fast-paced

Qualifications

• Bachelor’s degree required or strongly preferred in business administration, finance, accounting, economics, or related field.
• 1–2 years of professional accounting experience; agency experience a plus.
• Familiarity with payroll processes (timecards, invoices, payroll taxes, etc.).
• Strong organizational skills and attention to detail; ability to manage high volume and multitask.

Responsibilities

• Track invoices for clients’ hours, overtime, and reimbursement and send to production.
• Set up payment portals for accounts receiving and onboard clients for payroll.
• Send checks to accounting department for review and filing.
• Review bookings for accuracy.
• Manage payment collection and tracking for assigned client group.
• Provide regular updates with agents and clients on payment status and outstanding issues.
• Print weekly reports of outstanding payments and follow up.
• Collect and maintain clients’ employment paperwork (e.g., W‑2s) and share with digital department.
• Process ad hoc reporting requests for clients and agents as needed.
• Other administrative duties and internal projects as assigned.

Skills

Detail oriented

Organizational skills

Communication skills

Excel

Outlook

Analytical skills

Multi-tasking

Time management

Education

Bachelor’s degree in business administration, finance, accounting, economics, or related field

Tools

Excel

Outlook

Job description

About us

Gersh is a leading global entertainment and sports agency, representing a diverse roster of clients across film, television, sports, theater, comedy, branding, publishing, and digital media. Gersh is the fastest-growing major agency, respected for its hands‑on, client‑first approach and commitment to driving innovation and success. Following an equity investment from Crestview Partners in 2023, Gersh has advanced its long‑term growth plan, acquiring the Digital and Alternative departments of the A3 Agency and You First—one of the world’s top sports and entertainment agencies. With clients at the heart of every decision, Gersh leverages strategic insights and decades of experience to strengthen its resources, empowering clients to achieve success across the global media landscape.

About the role

Gersh is hiring a detail-oriented Client Accounting Coordinator to manage and maintain client Trust accounts and ensure accurate and timely payments. This role involves frequent communication with clients, managers, and agents, to facilitate the client payment process, requiring exceptional organizational and customer service skills. Prior experience as a Digital Accountant, Trust Coordinator or Accounting Assistant/Clerk at a talent agency is highly preferred. This role will support Digital clients so a knowledge of accounting within the digital landscape (including creators, influencers, celebrities, athletes and personalities), is highly preferred.

Duties

• Track invoices for clients’ hours, overtime, and reimbursement and send to production.
• Set up payment portals for accounts receiving and onboard clients for payroll.
• Send checks to accounting department for review and filing.
• Review bookings for accuracy.
• Manage payment collection and tracking for assigned client group.
• Provide regular and frequent check‑ins with agents and clients to share payment status and address any outstanding issues.
• Print weekly reports of outstanding payments and follow up accordingly.
• Collect and maintain clients’ employment paperwork and share with digital department on their behalf (ex. W-2’s).
• Process ad hoc reporting requests for clients and agents, as needed.
• Other administrative duties and internal projects as assigned.

Qualifications

• Bachelor’s degree required (an emphasis in business administration, finance, accounting, economics, or related field preferred).
• Minimum of 1-2 years of professional accounting experience (client payment and accounts receivable experience at an agency is a plus).
• Prior experience providing exceptional customer service in a professional setting.
• Familiarity with payroll processes (ex. timecards, invoices, payment processing, taxes, etc.).
• Knowledge of Digital Client Accounting payroll (for creators, influencers, celebrities, athletes and personalities) is a plus.
• Must be process oriented, detail oriented and highly organized.
• Ability to manage high volume with the ability to prioritize and multi‑task accurately and efficiently.
• Strong analytical skills and math skills.
• Must communicate well via email and phone.
• High proficiency level in Excel and Outlook.

Compensation

$70.3K-$75K [DOE] + Full benefits

Equal Opportunity Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law.