Client Billing Representative

Dinsmore & Shohl LLP; Town of Florida, Northern (NY, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Dinsmore & Shohl LLP is seeking a Client Billing Representative to manage daily billing functions for assigned attorneys and clients. The role includes electronic billing, pre-bills, and final invoices with careful attention to retainer and trust fund applications.

You will coordinate billing across client sites, respond to inquiries, and maintain complete audit trails while providing first-line CMS support. Equal Opportunity Employer.

Qualifications

• Minimum of 3 years of legal billing experience.
• High school diploma is required.

Responsibilities

• Coordinates all billing aspects for assigned attorneys and clients.
• Handles electronic billing via client sites and E-billing Hub.
• Reviews, edits and processes pre-bills.
• Ensures proper application of retainers, on-account expenses/fees, and trust funds.
• Performs reconciliations and adjustments including write-offs.
• Communicates billing matters with attorneys and assistants.
• Prepares final invoices for client transmission.
• Maintains audit trail documentation of billing changes.
• Generates ad hoc billing reports upon request.
• Provides basic billing system support to firm staff.

Skills

Billing experience

Client communication

Attention to detail

Education

High school diploma

Tools

CMS

Job description

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.

Dinsmore is seeking a Client Billing Representative who will be responsible for the daily billing functions including time and cost transfers, write-downs, computer bills, special bills, void/rebills and attorney inquiries.

Responsibilities

• Coordinates all aspects of billing for assigned attorneys and clients in accordance with Firm policies and procedures
• Coordinates all aspects of electronic billing through client electronic billing sites and E-billing Hub as required by clients
• Reviews, edits and processes pre-bills
• Reviews pre-bills to ensure accurate application of retainers, on account expenses, on account fees, unapplied and trust funds
• Perform various reconciliation and monitoring adjustments to ensure final invoice to client is accurate. Includes write offs, rate overrides, etc.
• Communicates with billing attorneys and/or legal administrative assistants regarding billing matters
• Prepares final invoices for transmittal to clients
• Print computer bills and provides legal administrative assistants with PDF copy
• Maintain and disseminate information on special client time reporting and billing requirements as needed
• Manage high volume of emails and calls pertaining to legal billing
• Provide first level of billing system technical support to Firm attorneys and support staff
• Maintain accurate and complete documentation of billing changes for audit trail; scans related documents into CMS as needed
• Prepare ad hoc billing reports upon request from billing attorney
• Perform additional duties as assigned

Requirements

• Minimum of 3 years of legal billing experience
• High school diploma is required

Equal Opportunity Employer

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Locations Troy, MI; Ann Arbor, MI; Bloomington, IN; Boston, MA; Charleston, WV; Cincinnati, OH; Columbus, OH; Dayton, OH; Houston, TX; Huntington, WV; Indianapolis, IN; Lexington, KY; Louisville, KY; Miami, FL; Morgantown, WV; Orlando, FL; Tampa, FL; Wheeling, WV