Client Access Specialist

Riveon; Lorain (OH); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Inclusive culture

Company-sponsored continuing education

Wellness programs and activities

Flexible dental & vision plan options

Paid parental leave

Generous referral bonus program

Job summary

A mental health services organization in Lorain, Ohio is seeking a Client Access Specialist to provide client-centered administrative support. You will greet and assist clients, maintain updated client data, and ensure excellent customer service. Ideal candidates have a high school diploma, healthcare receptionist experience, and strong computer skills. This role offers opportunities for personal growth and development in a supportive team atmosphere.

Qualifications

• Experience as a receptionist and/or switchboard operator in a health-care setting.
• Ability to perform client check-in and scheduling procedures.
• Typing speed of at least 35 words per minute.

Responsibilities

• Provide client-centered administrative support.
• Greet and assist incoming clients and visitors.
• Maintain client data updated in the EMR.

Skills

Customer service orientation

Conflict resolution techniques

Sensitivity to different cultures

Computer proficiency

Education

High school graduate or equivalent

Tools

Windows

Microsoft Word

Microsoft Excel

Job description

Overview

Are you looking to join a company that makes a difference? Do you want to be part of an organization with a commitment to an inclusive and supportive culture? Do you enjoy company-wide staff events with opportunities for team building and getting to know your co‑workers?

Join our team of compassionate, empathetic, and dedicated staff!

With a career at Riveon Mental Health and Recovery, you’ll partner with a talented group of individuals in a team atmosphere, including a supportive and knowledgeable leadership team. You’ll also have access to a wealth of opportunities for your personal growth and development.

We value our team members and provide an excellent total rewards package of benefits and perks designed to be customizable to your specific needs.

Our Total Rewards Package – What We Offer

• Inclusive Culture with a Team Atmosphere
• Collaborative environment dedicated to clinical excellence
• Company‑Wide All Staff Events – have fun while Teambuilding
• Wellness Programs and Activities
• Up to 41 days off per year (32 days of paid time off plus 9 paid holidays)
• Paid Bereavement Leave
• Paid Jury Duty Time
• Parental Leave
• Company Supported Continuing Education & Certification
• PPO & HDHP Health Plan Options
• Flexible Dental & Vision Plan Options
• Company funded Health Savings Account
• Company‑Sponsored FSA and DSA Tax Savings Accounts
• 100% Company Paid EAP Emotional Well‑Being Support
• Added Value Benefits including:
  • Critical Illness Plans for Employee and Family
  • Accident Plans for Employee and Family
  • Identity Theft Plans for Employee and Family
  • Pet Insurance
  • Whole and Term Voluntary Life Plans for Employee and Family
  • Voluntary AD&D Plans for Employee and Family
• 403(b) Retirement Plan with Company Match
• Access to Personal Financial Advisor
• Generous Team Member Referral Bonus Program
• License and Certification Reimbursement
• License Testing Fee Reimbursement
• Annual Tuition Reimbursement
• Travel Expense Reimbursement
• On‑Site Pharmacy
• Casual Dress Code
• Shift Differentials and On‑Call Stipends
• Stipend for Bilingual, Spanish‑Speaking

Monday through Friday 8:30 a.m. to 5:00 p.m.

Position Purpose & Objectives

The primary responsibility of the Client Access Specialist is to provide client‑centered administrative support at Riveon Mental Health and Recovery and off‑site locations. The staff in this position are cross‑trained to perform a variety of job functions in various settings including greeting, assisting, and directing incoming clients and visitors, answering and directing telephone calls, ensuring that client data is up to date in the EMR.

Essential Job Functions

• Serves as first point of contact for clients, visitors, and vendors. Greets, checks‑in, and monitors waiting areas. Directs clients and visitors to appropriate destinations. Keeps waiting areas neat and orderly.
• Collects and updates demographic, insurance, payer, clinician assignment, program, and financial information in client medical records. Relays retroactive billing information to the Billing Supervisor. Maintains office filing system and adheres to records retention schedule. Processes release of information requests and maintains ROI database.
• Determines client eligibility for entitlement programs and sliding fees. Completes documentation and collects verification as required by program regulations and keeps client data updated in the electronic medical record. Is attentive to program eligibility redetermination dates and provides timely follow‑up with clients upon arrival for their appointments. Assists clients in understanding and complying with third‑party payer benefits/requirements as necessary. Contacts third‑party payers to verify coverage and plan restrictions and obtains precertification as needed. Collects payments on accounts.
• Schedules clinical appointments using the EMR. Places reminder calls to clients. Prints schedules and distributes surveys and informational materials to clients as needed. Arranges for client transportation.
• Answers incoming phone calls and routes calls appropriately. Utilizes the central paging system as necessary.
• Follows policies and procedures. Ensures that Clients' protected health information is kept confidential according to agency procedures.
• Travels between agency sites to pick up and deliver work‑related materials as needed.
• Provides clerical support including photocopying, faxing, printing, and scanning. Communicates with clients in their native language if bilingual. Schedules interpreters (both internal and external) as needed.
• Works as part of a team. Provides training and coaching to peers as requested by supervisor. Rotates and works in various locations/assignments to provide adequate coverage.
• Initiates purchase orders for departmental supplies as needed.
• Must be able to react to change and stress productively and to handle other related tasks as assigned.
• Must be able to maintain regular and predictable attendance and punctuality.
• Must be able to get along with others and work effectively as a team by participating in problem‑solving and contributing to the overall team development by sharing information and knowledge.
• Must exhibit the knowledge, skills, and abilities, and minimum requirements listed in this position description.
• Performs all other duties as assigned.

Requirements

Knowledge, Skills, and Abilities Required

• After an orientation period, must possess a working knowledge of Riveon Mental Health and Recovery policy and procedures, including sensitivity and adherence to clients’ rights, confidentiality, and health and safety issues.
• Must have the ability to maintain a pleasant and courteous disposition consistently to support the concept of excellent customer service.
• Must be comfortable and adept with a computer, a mouse, and preferably the latest version of Windows, Word, and Excel to perform client check‑in and scheduling procedures.
• Must have knowledge of proper phone etiquette to adequately serve callers.
• Must be able to handle difficult customers using conflict resolution techniques.
• Must exhibit sensitivity to different cultures.

Working Conditions

• Almost all time is spent in an office environment.
• Will be required to sit for extended periods and will spend a large portion of time on the telephone.
• Must be able to bend, stoop, walk, and lift and push minimal loads at various times.
• Substantial time will also be spent working on a computer, requiring close‑vision ability.
• Due to large amount of face‑to‑face client contact, must have excellent language and speaking skills.

Requirements/Qualifications

• High school graduate or equivalent.
• Minimum typing of 35 wpm.
• Must have a minimum of one year of experience as a receptionist and/or switchboard operator in a health‑care setting, or three years of general receptionist/clerical experience.
• Must have strong customer service orientation and experience.
• Must have the ability to apply common sense and carry out written and oral instructions using good judgment to work under minimal supervision.
• Must have manual dexterity and the ability to communicate orally in person.
• Must be able to work in a fast‑paced environment with multiple priorities.
• Must have knowledge of proper phone etiquette and be able to handle difficult customers.
• Computer experience, preferably in the latest version of Windows, Word, and Excel, is strongly preferred.
• Favorable references and/or evaluations are required.
• Bilingual (English/Spanish speaking) a plus.
• Experience with EMR (Electronic Medical Records) a plus.