Clerk Typist - WHMS - 87993

Albanyschools; City of Albany (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

William S Hackett Middle School in Albany is seeking a Clerk Typist for a full-time clerical role.

Responsibilities include typing, filing, data entry and handling routine office operations using a computer or typewriter. The position requires standard procedures with some independence and judgment as experience is gained.

Qualifications

• Must have typing ability and basic clerical skills.
• Experience with clerical tasks and standard office procedures.
• Equivalent combinations of training and experience also acceptable.

Responsibilities

• Types articles, forms, vendor’s claims, letters and reports from copy, rough draft or dictating machine.
• Sorts and files correspondence and records by established classifications.
• Assists in maintaining personnel, payroll, and equipment records and in preparing reports.
• Makes simple arithmetic calculations and computes data from various records.
• Acts as receptionist, answers calls, routes visitors and provides routine information.
• Operates switchboard or other office equipment and uses automated information systems.
• Performs related work as required.

Skills

Typing

Education

High school diploma or GED with typing

1 year clerical experience with typing duties

Equivalent combination of training and experience

Job description

Clerk Typist - William S Hackett Middle School

Full-Time

APSUE Employment Opportunity

This is routine clerical work of limited complexity and variety, requiring the skilled use of a computer and/or typewriter. Employees in this class perform duties, the clerical aspects of which are standardized and repetitive, but which require training in keyboarding input. Detailed instructions are given at the beginning of the work and on new assignments, but employees familiar with the operations and procedures may work with some independence and some initiative and judgment is utilized as experience is gained. Employees may make arithmetic or other checks upon the work of other employees for accuracy although direct supervision is not usually exercised. Work is subject to close supervision and is reviewed by a superior upon completion for both content and accuracy.

Responsibilities:

• Types articles, forms, vendor’s claims, letters, memoranda, bulletins, reports, tabulations, purchase orders, cards, payrolls, trial calendar requisitions, marriage cards, copies of ordinances and resolutions, birth and death certificates and records, attendance and student records, laboratory reports, case reports, commitment papers
• and other material from copy, rough draft or dictating machine;
• Sorts and files correspondence, checks, vouchers, index cards or other materials by numeric, alphabetic or other established classifications;
• Assists in the maintenance of personnel, payroll, equipment or other records, and in the preparation of reports;
• Makes simple arithmetic calculations;
• Computes data from requisitions, statistical reports, time reports or other records;
• Acts as receptionist;
• Answers telephone and personal inquiries;
• Routes visitors and calls;
• Secures and gives out routine information relating to office operations and activities;
• Operates the switchboard or other office equipment ;
• Enters and retrieves information in an automated information system;
• Performs related work as required.

1. Graduation from high school or possession of a high school equivalency diploma which shall include or be supplemented by a course in typing; OR
2. One (1) year of satisfactory full-time paid clerical work experience which shall have included substantial part-time typing duties; OR
3. Any equivalent combination of training and experience as defined by the limits of (a) and (b) above.

This is an Open Competitive Civil Service position for externalandinternal candidates.

Appropriate examination for this title is required for permanent appointment. For additional information and to apply for current Civil Service exams visit: https://jobs.albanyny.gov/exams