Clerk/Typist Part-Time Floater

City of Garden City; Garden City (MI); On-site; USD 19,000 - 28,000; Part time

Job summary

City of Garden City is seeking a part-time Clerk/Treasurer floater to perform a variety of clerical tasks and assist residents across departments. The position offers 20–24 hours per week with a schedule including Monday/Wednesday and Friday, plus adjustments on election days.

Requirements include a high school diploma, keyboarding/typing at 30 wpm, basic bookkeeping, and at least one year of clerical experience.

Qualifications

• Graduation from an accredited high school or equivalent, including or supplemented by courses in keyboarding, typing, bookkeeping and office machines.
• Basic knowledge and ability to apply office procedures.
• Minimum of one year clerical work experience.
• Typing/keyboarding skill level of 30 words per minute or greater.
• Ability to carry out work assignments according to oral and written instructions and City rules and policies.
• Ability to establish and maintain effective working relationships with supervisor, other employees, community leaders and other City Departments.
• Proficiency with computers and software including Microsoft Office Professional Suite (Word, Excel, PowerPoint, Outlook), Internet Explorer, and BS&A.
• Floater position requiring completing diverse clerical tasks across divisions.

Responsibilities

• Perform a variety of clerical tasks with typing and customer service as a significant component.
• Provide information to City residents and assist in Clerk/Treasurer Department functions.
• Float between Clerk, Treasurer, Building, DPW depending on workload.
• Assist public at counters and handle telephone requests.
• Type correspondence, reports, notices, and documents.
• Assist in payroll and accounting functions as needed.

Skills

Customer service

Typing 30 wpm

Keyboarding

Office procedures

Microsoft Office

BS&A software

Public interaction

Education

High school diploma

Tools

BS&A software

Internet Explorer

Job description

This position will remain open until filled.

Under the supervision of the department or designee, performs a variety of clerical tasks where typing and customer service is a significant part of the work. Tasks include service to City residents and providing detailed information to all Clerk/Treasurer Department functions.

This part-time position will float between several different departments (Clerk, Treasurer, Building, DPW) depending on the workload and daily staffing.

Hours will typically be scheduled Monday and Wednesday between 9:30 a.m. and 5:00 p.m., and Friday between 8:30 a.m. and 4:00 p.m. Assigned hours will total 20-24 hours per week. This position will be required to work all election days, with an adjustment to the overall schedule that week.

Work is performed under the supervision of a department head and/or their designee.

Graduation from an accredited high school or equivalent, including or supplemented by courses in keyboarding, typing, bookkeeping and office machines.

Basic knowledge, understanding and ability to apply office procedures.

Minimum of one (1) year clerical work experience.

Ability to perform routine tasks with little or no supervision.

Thorough knowledge of business English, spelling, arithmetic, punctuation, filing and grammar, and the possession of a good vocabulary.

Typing/keyboarding skill level of 30 words per minute or greater.

Ability to effectively carry out work assignments according to oral and written instructions and City rules and policies.

Ability to establish and maintain effective working relationships with supervisor, other employees, community leaders as well as other Departments within the City.

Possess skills and competence at the basic level or higher with computers and computer programs including, but not limited to, Microsoft Office Professional Suite (Word, Excel, PowerPoint, and Outlook), Internet Explorer, and BS&A.

The position will be a floater position with requirements to complete many different job requirements in different divisions of the office.

Perform routine clerical, office and public contact work, including providing assistance at public counters and telephone requests.

Assist the public by providing information, completion of forms and applications.

Type correspondence, reports, notices, documents, as well as other routine documents.

Will be required to fill in or assist other clerical workers such as cashier, tax clerk, water clerk, receptionist, building clerk, elections clerk, may also assist in preparation of payroll and accounting office functions.

May handle miscellaneous errands which may require leaving the office, such as precinct locations or bank deposits.

Sort and distribute mail.

Operate a variety of office machines proficiently such as copier, cash register system, calculator, BS&A software (or like) and computers.

Maintain office files by appropriately filing and retrieving information.