Administrative Specialist PT - City Clerk

City of Baytown; Baytown (TX); Presencial; USD 25 000 - 39 000; Tempo parcial

Resumo da oferta

City of Baytown is seeking a Part-Time Administrative Specialist to support the City Clerk's Office with records, elections, and customer service. The role requires strong organization, attention to detail, initiative, and the ability to work with minimal supervision in a dynamic environment.

Bilingual Spanish and municipal exposure are a plus. Responsibilities include proofreading contracts, processing permits and licenses, preparing reports, and coordinating with departments.

Qualificações

• High School Diploma or GED required.
• Two years of customer service or general office experience.
• Equivalent combination of experience, certification and/or licenses.
• Bilingual (Spanish) preferred.
• Municipal government experience preferred.
• Proficient computer skills including Windows, Publisher, PowerPoint, Excel and Access; Laserfiche experience preferred.

Responsabilidades

• Review and proofread City contracts; coordinate with other departments.
• Process invoicing and licensing for alcohol permits and variances.
• Manage annual permits and licenses for various administrations.
• Prepare correspondence, reports and documents; ensure accuracy.
• Perform other duties as assigned; ability to work with varying hours.
• Overtime and emergency response may be required.
• Maintain records and provide excellent customer service to the public.

Conhecimentos

Organizational skills

Attention to detail

Independent work

Customer service

Formação académica

High School Diploma or GED

Ferramentas

Windows

Publisher

PowerPoint

Excel

Access

Laserfiche

Descrição da oferta de emprego

Join our team as a Part-Time Administrative Specialist in our City Clerk's office! This role offers a unique opportunity to support city operations by maintaining records, assisting with elections, and providing exceptional customer service to the public. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work independently. If you're looking for a rewarding part-time position in a dynamic environment,

This position requires superior computer knowledge and skills, organizational and communications skills, requires initiative, independent thinking, and ability to work with little supervision. Must be able to multi-task, have exceptional and proficient writing skills and critical thinking skills. Have knowledge of and practice of general office procedures and routines, and ability to attain knowledge of governmental laws and requirements for the office of the City Clerk.

• Reviews and proofreads City contracts. Coordinates with other City Departments to ensure all contracts are accurate and finalized.
• Responsible for the invoicing and processing of bi-annual alcohol permits and licensing requests for alcohol variances.
• Responsible for the process of all yearly permits and licenses under the Administration of the City Clerk to include but not limited to: Waste Haulers, Taxicabs, Secondhand Dealers, Heavy Haul, etc.
• Prepares correspondence, reports, and other documents. Proofreads documents for spelling, grammar, and layout; makes appropriate changes. Responsible for accuracy and clarity of final copy. Photocopies, faxes, or e-mails information and documents.
• Performs other duties, special tasks and responsibilities as directed, flexible to work the number of hours required to complete tasks of the office.

Required:

• High School Diploma or equivalent (GED).
• Two years of customer service or general office experience.

OR

• Equivalent combination of experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.

Preferred:

• Bilingual (Spanish)
• Municipal government experience

Ability to multitask, establish priorities, work independently or as a part of a team, and maintain organization. Work requires continual attention to detail in entering, composing, typing and proofing data and materials. Knowledge of business machine operations, faxes, digital recorders, and accounting/billing processes; skilled in computer usage, typing, Windows, Publisher, PowerPoint, Excel and Access, Laserfiche, electronic agendas and websites. Must have a high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers. Position requires demonstrated tact and diplomacy; ability to provide professional and courteous customer service to public officials, employees and the public in sometimes difficult or sensitive situations is key.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.