Clerk Typist (NY HELPS)

Erie 1 BOCES; Buffalo (NY); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Paid holidays

Personal/Sick time

Vacation days

Health & Dental plans

Life insurance

FSA plan

Diversity & Inclusion

NYS Retirement System

403b / 457 plans

Job summary

Erie 1 BOCES Management Services E1B Education Campus in West Seneca, NY is seeking a Clerk Typist (NY HELPS) to support homeschool monitoring, residency verification, and front desk duties. Hours are 8:00AM–4:00PM with hourly pay and education stipends for degree progression.

The role emphasizes data management, documentation processing, budgeting, and stakeholder communication across districts, families, and staff. Strong typing and Microsoft Office skills required.

Qualifications

• ,"Graduation from high school or high school equivalency including typing."
• "Clerical, administrative, or data-entry experience."
• "Experience using computer applications and electronic record systems."
• "Strong attention to detail and organizational skills."
• "Proficiency in Microsoft Office, especially Excel, Outlook, and Word."
• "Ability to manage multiple priorities and meet deadlines."
• "Effective communication and customer service skills."
• "Ability to maintain confidentiality and learn new data management systems."
• "Certificate in Office Technology, Administrative Assistant or related field."
• "Experience working in an educational setting."

Responsibilities

• Support Home-School Monitoring and Residency Verification Services and Front Desk Receptionist.
• Process Letters of Intent and homeschool documentation in myOneFlow; maintain student records and logs.
• Verify information for accuracy and notify staff when documents are ready.
• Provide administrative support: data entry, spreadsheets, and routine inquiries.
• Support Residency Verification and Home-Schooling program budgets and purchases.
• Front Desk: building security, visitor screening, and phone responses; back-up receptionist duties.

Skills

Typing

Data entry

Customer service

Organization

Communication

Confidentiality

Education

High school diploma or GED

Certificate in Office Technology

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Location: Erie 1 BOCES Management Services E1B Education Campus West Seneca, NY

Hours: 8:00AM – 4:00PM

Hourly Rate: $18.84

Annual Education Stipends: $500 for Associates Degree/Accredited Training Program Certification or $1000 for Bachelors Degree or $1500 for Masters Degree

Benefits Package

• 15 Paid annual Holidays
• Generous Paid Personal/Sick time
• Generous Paid Vacation days
• Premium Health and Dental plans (E1B pays 85%)
• Life insurance at NO cost to you
• FSA plan
• Commitment to Diversity, Equity, and Inclusion
• NYS Retirement System
• 403b AND 457 retirement plans

Job Responsibilities

Job Responsibilities: This position provides support to Home-School Monitoring and Residency Verification Services and Front Desk Receptionist.

Homeschool Documentation Processing: Review and process Letters of Intent (LOIs) and related homeschool documentation in myOneFlow. Maintain and update student records and tracking logs. Verify information for accuracy and notify staff when required documents are available for review. Ensure timely processing and compliance with program requirements.

Support documentation, retention, and data management requirements.

Mailbox and Family Support: Monitor the homeschool mailbox submissions and correspondence. Assist families with myOneFlow account setup and submission procedures. Communicate with district liaisons regarding documentation and account requirements. Maintain records of communications and actions taken.

Administrative Support: Perform data entry, maintain spreadsheets and tracking systems, and respond to routine inquiries from parents, staff, and district representatives. Provide general clerical support and complete other assigned administrative duties.

Program and Budget Support: Support the administration of Residency Verification and Home-Schooling programs. Coordinate with program staff to ensure participating districts are established and current. Correspond with districts, vendors, and service providers as needed. Monitor budgets, track available funds, verify billing memos, and process budget amendments and transfers. Create and manage purchase orders and blanket purchase orders. Update service directory information and maintain program records. Assist with student count updates, supply ordering and other program support activities.

Front Desk Receptionist: Performs front desk reception desk duties including building security, visitor screening and telephone response. Including providing backup to Building A and C main receptionist for lunch breaks and for PTO days. Other duties may be assigned that are relevant to the civil service job description for this title. Civil Service Title: Clerk Typist (NY HELPS)

Job Qualifications

Minimum Civil Service Qualifications: There is no civil service examination required for this position for the duration of the NY HELPS Program. Candidates must meet the minimum civil service qualifications for a NY HELPS appointment as follows:

• Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.

Additional Qualifications

• Clerical, administrative, or data-entry experience.
• Experience using computer applications and electronic record systems.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office, especially Excel, Outlook, and Word.
• Ability to manage multiple priorities and meet deadlines.
• Effective communication and customer service skills.
• Ability to maintain confidentiality and learn new data management systems.

Preferred Qualifications

• Certificate in Office Technology, Administrative Assistant or related field.
• Experience working in an educational setting.