Clerk's Office Document Technician | Elections & Records

Doña Ana County; United States; On-site; USD 25,000 - 37,000; Full time

Job summary

Doña Ana County is seeking a qualified administrative professional to provide customer service at the front counter and support the Clerk’s office with a variety of document handling tasks. The role involves cashier functions, data entry, records management, and mail distribution.

Responsibilities include assisting with elections, voter registration documents, and processing licensing records, with a focus on accuracy and confidentiality.

Qualifications

• Education: High school diploma or equivalent.
• Two years of advanced administrative or customer service and cash handling experience.
• Bilingual English/Spanish preferred.
• New Mexico Notary Public Commission preferred.

Responsibilities

• Provide front-counter customer service to the public and county employees. Greet clients and visitors, and provide accurate information or direct them to resources. Receive and direct phone calls. Research inquiries and provide information. Adhere to cashiering policies and procedures.
• Data processing and file management: create and manage files; data entry in web-based databases; maintain records; prepare monthly billing; coordinate records retention and destruction; index, verify, and redact records; provide access to title companies and the public; manage microfilming and archives.
• Receive and distribute department mail; open mail and direct it to staff; record mail per procedures.
• Assist with elections: voter registrations, absentee ballots, ballot applications, provisional ballots; coordinate elections, polling locations, early voting and Election Day.

Skills

Customer service

Data entry

Cash handling

Records management

Bilingual English/Spanish

Education

High school diploma or equivalent

Notary Public Commission preferred

Tools

Office software

File management systems

Job description

Doña Ana County is seeking a qualified administrative professional to provide customer service at the front counter and support the Clerk’s office with a variety of document handling tasks. The role involves cashier functions, data entry, records management, and mail distribution.

Responsibilities include assisting with elections, voter registration documents, and processing licensing records, with a focus on accuracy and confidentiality.