Clerk Purchasing/Bid (2026-2027)

Jefferson County Public Schools; Louisville (KY); On-site; USD 22,000 - 29,000; Full time

Job summary

Jefferson County Public Schools is seeking a clerical procurement assistant to support the preparation and maintenance of purchase orders, bid tabulations, and contracts. You will work with cost center heads, vendors, and schools to ensure compliance with model procurement laws and accurate record-keeping.

The role requires a high school diploma or GED, and prior clerical experience. Strong word processing and communication skills are essential for success in this position.

Qualifications

• Proficient in word processing and general office procedures.
• Effective communication skills are essential.
• Prior clerical experience is required.

Responsibilities

• Performs clerical duties in preparation and maintenance of purchase orders.
• Tabulates bids, conducts competitive negotiations, prepares agendas and contracts.
• Assists with purchasing equipment, goods and services for the District.
• Communicates with cost center heads, vendors, schools, and staff about POs and contracts.

Skills

Word processing

Effective communication

Clerical experience

Education

High School Diploma or G.E.D.

Job description

Scope Of Responsibilities

Performs clerical duties required in the preparation and maintenance of purchase orders, tabulation of bids, competitive negotiations, agendas and contracts. Assists with the purchase of equipment, goods and services for the District complying with model procurement laws. Communicates with cost center heads, vendors, schools, and staff in relation to purchase orders, bids, contracts, preparation of contracts, automated purchasing system, bidders list, tabulations, and agendas.

Job Description (attached)

Salary Schedule 1A Grade 5 - (attached)

Salary Range: $16.30 - $21.09

Working Calendar: 261 Days / 8 Hours

• Subject to Salary Placement Rules**

Scope Of Responsibilities

Performs clerical duties required in the preparation and maintenance of purchase orders, tabulation of bids, competitive negotiations, agendas and contracts. Assists with the purchase of equipment, goods and services for the District complying with model procurement laws. Communicates with cost center heads, vendors, schools, and staff in relation to purchase orders, bids, contracts, preparation of contracts, automated purchasing system, bidders list, tabulations, and agendas.

Minimum Qualifications

• High School Diploma or G.E.D.
• Previous successful clerical experience
• Proficient in word processing and general office procedures
• Effective communication skills
• Information you enter in the Experience section of the online application will be used to verify your qualification for this position. Information should be entered accurately and completely. Falsification of an employment application is grounds for exclusion from consideration and/or termination