Specialist - Purchasing

Arlington Independent School District; Arlington (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Arlington Independent School District is seeking a detail-oriented Purchasing Clerk to support the Purchasing Department. The role emphasizes accurate data entry, good public relations, and strong office skills to assist with FF&E projections, budgeting, and bid processes.

The position requires a high school diploma or GED, with preferred experience in school district or government purchasing and familiarity with Microsoft Office and Google Suite.

Qualifications

• HS diploma or GED required.
• Data entry, spreadsheet or related coursework preferred.
• Experience in purchasing in a school district or government setting preferred.

Responsibilities

• Assist in preparing cost projections for FF&E for new campuses and remodeling.
• Assist in budgeting and planning for FF&E across projects.
• Conduct field trips to evaluate FF&E needs for campuses.
• Prepare budgets for FF&E for projects.
• Write bid specifications and prepare FF&E bids.
• Process purchase orders and monitor FF&E expenditures.

Skills

Data entry

Organizational skills

Public relations

General office skills

Education

High School Diploma/GED

Tools

Microsoft Office

Google Suite

Job description

ROLE AND PURPOSE:

To facilitate the smooth operation of the Purchasing Department by applying good public relations skills, good organizational skills, accurate data entry skills and general office skills.

QUALIFICATIONS:

Education/Certification:

• ? High School Diploma/GED from an accredited institution, required.
• ? Courses in data entry, spreadsheet application or other technology related subjects preferred

Experience:

• ? One year experience in a purchasing position, school district or governmental purchasing experience, preferred

MAJOR RESPONSIBILITIES AND DUTIES:

I. ADMINISTRATION AND FISCAL/FACILITIES MANAGEMENT:

• ? Assist in preparing cost projections for furniture, fixtures and equipment (FF&E) for all new campuses, additions and remodeling projects.
• ? Assist in budgeting and planning for FF&E for all new campuses, additions and remodeling projects.
• ? Make necessary field trips to evaluate FF&E needs for all campuses, additions and remodeling projects
• ? Assist in preparing budgets for FF&E for all new campuses, additions and remodeling projects.
• ? Write bid specifications and prepare bids for FF&E for new construction and remodeling projects.
• ? Prepare bid tabulations for FF&E bids.
• ? Evaluate bids and make recommendations for FF&E projects.
• ? Prepare purchase orders for FF&E projects.
• ? Resolve problems with FF&E orders.
• ? Monitor cost and expenditure for FF&E orders.
• ? Analyze and process purchase orders for selected locations
• ? Maintain vendor files and prepare bid files for storage
• ? Maintain approved vendor/single source listing
• ? Assist in bid openings
• ? Maintain good working relationships with vendors, customers, support services, administration personnel and all other school district personnel.

II. OTHER DUTIES:

• ? Other duties as assigned by the Director of Purchasing.

III. SUPERVISORY RESPONSIBILITIES:

• ? None.

IV. EQUIPMENT & SOFTWARE SKILLS:

• ? Personal computer, printer, fax machine, copier, scanner, and calculator.
• ? Microsoft Office applications (Word, Outlook, Excel, PowerPoint, One Drive, etc.)
• ? Google Suite applications (Docs, G-Mail, Sheets, Slides, Drive, etc.)

V. WORKING CONDITIONS:

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:

• ? Tools/Equipment Used: Standard office equipment including computer and peripherals; standard instructional equipment.
• ? Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping
• ? Motion: Moderate walking
• ? Lifting: Regular light lifting and carrying (less than 15 pounds)
• ? Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise
• ? Mental Demands: Work with frequent interruptions; maintain emotional control under stress,
  with frequent interruptions.