Clerk / Office Support

AdamsPlace; Nashville (TN); On-site; USD 23,000 - 29,000; Full time

Job summary

Caris HealthCare is seeking a Clerical / Office Support professional in Nashville to greet customers, manage phone calls, and support the Office Manager with clerical tasks in a hospice setting.

The role requires a high school diploma, MS Office skills, and a typing speed of 60 wpm. You will assist with timesheets, records, and reporting while maintaining organized files and supplies.

Qualifications

• High school diploma or equivalent with MS Office experience.
• Typing ability at 60 wpm.
• Experience in clerical/secretarial tasks, preferably in medical field.
• Strong organizational and interpersonal skills.
• Assertive, with problem solving, and able to prioritize duties.
• Well organized, neat, detail oriented, and able to follow procedures.

Responsibilities

• Answer multi-line phone system; direct calls or take messages.
• Review timesheets for accuracy; support billing, payroll, accounting, and HR information flow.
• Maintain personnel files for staff and volunteers.
• Assist Office Manager with orientation of new employees.
• Prepare various statistical reports.
• Maintain office and medical supplies and forms.
• Prepare patient medical records.
• Cross-train to cover Office Manager tasks.

Skills

60 wpm typing

Strong organizational skills

Interpersonal skills

Assertive and problem solving

Prioritization skills

Education

High school diploma or equivalent

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Clerical / Office Support

: $17.00 / hr. - $21.00 / hr. Depending on Experience This position requires working knowledge of the agency structure, human resource and administrative policy and procedures. Functions as Receptionist for the hospice and courteously greets all customers / co-workers, whether in person or on the phone. Uses initiative to find opportunities to assist the Office Manager in the accurate and timely completion of numerous clerical tasks.

Position: Clerical / Office Support Pay : $17.00 / hr. - $21.00 / hr. Depending on Experience This position requires working knowledge of the agency structure, human resource and administrative policy and procedures. Functions as Receptionist for the hospice and courteously greets all customers / co-workers, whether in person or on the phone. Uses initiative to find opportunities to assist the Office Manager in the accurate and timely completion of numerous clerical tasks.

Responsibilities

• Answers multi line phone system, directs calls or takes messages.
• Reviews timesheets for accuracy and completion. Maintains the flow of information to the Corporate office for purposes of billing, payroll, accounting, and HR.
• Possesses knowledge of company personnel policies and benefits. Assists Office Manager to assure all personnel files, for staff and volunteers, are maintained properly.
• Assists Office Manager in the Orientation of all new employees.
• Assists Office Manager in the preparation of various statistical reports.
• Maintains an appropriate level of office supplies, medical supplies, and forms.
• Assists Office Manager in timely preparation of patient medical records.
• Cross trains with the Office Manager to ensure all key tasks continue uninterrupted when the Office Manager is away from the office.

Qualifications

• A high school graduate or equivalent with current MS Office computer software experience (Word, Excel and PowerPoint) and ability to accurately type 60 wpm.
• Clerical / secretarial experience, preferably in the medical field with knowledge of medical terminology. Ability to effectively communicate with medical personnel and have strong organizational and interpersonal skills.
• Must be assertive, have problem solving skills, and be able to prioritize completion of job duties. Must have the ability to accept supervision and follow instructions.
• Must be well organized, neat, accurate and have good attention to detail. Ability to follow established procedures and to suggest changes for smoother operations.

If you see yourself a good fit and want to join our team Caris HealthCare is an affiliate of NHC. EOE