Clerk: Individualized Educational Plan (IEP) (.50 FTE) - Van Bokkelen Elementary

Van Bokkelen Elementary; Severn (MD); On-site; USD 28,000 - 42,000; Part time

Job summary

Anne Arundel County Public Schools is seeking a part-time Clerk: Individualized Educational Plan (IEP) at Van Bokkelen Elementary in Severn, Maryland. The role provides clerical support to staff involved with special education, including filing, notices, and documentation management for IEP processes.

The position requires a high school diploma and prior office experience; proficiency with Microsoft Office is preferred.

Qualifications

• High School Diploma or Equivalency Certificate required.
• 1 year of recent office/clerical experience preferred.
• Proficiency with Microsoft Office Suite preferred.

Responsibilities

• Provide clerical support to administrative and teaching staff on special education matters.
• Maintain files, track timelines, and handle documents for the IEP process.
• Assist with mailing, notice taking, and use of office equipment.
• Prepare and organize IEP paperwork for review by staff and parents.
• Support confidentiality and accurate record-keeping.

Skills

Office experience

Clerical duties

Time management

Organizational skills

Interpersonal communication

Microsoft Office

Education

High School Diploma or Equivalency Certificate

Tools

Microsoft Office Suite

Job description

Anne Arundel County Public Schools Van Bokkelen Elementary - Severn, Maryland Open in Google Maps

Clerk: Individualized Educational Plan (IEP) (.50 FTE) - Van Bokkelen Elementary

Anne Arundel County Public Schools Van Bokkelen Elementary - Severn, Maryland Open in Google Maps

This job is also posted in Anne Arundel County Public Schools

Job Details

Job ID: 5767992

Application Deadline: Oct 06, 2026 11:59 PM (Eastern Standard Time)

Re-Posted: Jun 13, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Title Code:

Clerk: Individualized Educational Plan (IEP)

JOB SUMMARY Provides clerical assistance to the administrative and teaching staff on matters related to special education. Work will include maintaining files, taking prior written notice, mailing documents, tracking timelines, and the use of office machines including a computer. Position serves as the collection and organization point, and disseminator of all paperwork related to the Individualized Educational Plan (IEP) process.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Assists special education staff with IEP process documentation including parent notification and follow-up to meetings.
• Tracks timeline for referrals, evaluations, and annual reviews.
• Completes Medicaid billing forms and SSIS forms.
• Utilizes the special education software to prepare related documentation.
• Makes copies of IEP’s for review and use by special education, regular education teachers and parents.
• Maintains special education files and materials of instruction in an orderly manner.
• Maintains and organizes student progress reports, data sheets and/or other appropriate documentation of achievement.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year recent office, clerical, and/or administrative experience preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities.
• Ability to successfully manage multiple tasks simultaneously.
• Excellent organizational, analytical, and planning skills.
• Excellent inter-personal and problem-solving skills.
• Demonstrated oral and written communication skills.
• Ability to interpret and follow written instructions and specifications, communicate and work effectively and harmoniously with supervisors, administrators, and other employees.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required.

Licenses and Certifications Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: over 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force Lifting and carrying requirements

• None:

Travel Requirements

• N/A

JOB INFORMATION

Approved Date: 7/1/2024

Established Date: 9/1/2000

Title Code: D33220

Title: CLERK: INDIVIDUALIZED EDUCATIONAL PLAN (IEP)

Alternate Title: Clerk: Individualized Educational Plan

Reports to Generic: Coordinator

Reports to Specific: COORDINATOR: BIRTH TO FIVE

Unit: IV

Days Worked: 191; 260

FLSA Exemption Status: Non-Exempt

Grade: SG06

Essential Job:

Months Worked: 10;12

Hours Worked: 7

Job Family: Administrative and Office Support

Sub-Function: Technical-Clerical Support

Position Type: 0.50 FTE

Job Categories: Support Staff > Secretary

Equal Opportunity Employer

Anne Arundel County Public Schools prohibits discrimination in matters affecting employment or in providing access to programs on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, sexual orientation, genetic information, gender identity, or disability.For more information, contact:Anne Arundel County Public SchoolsDivision of Human Resources, 2644 Riva Road, Annapolis, MD 21401.410-222-5061 TDD 410-222-5000 or Email Recruitment

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 2644 Riva Road
• Annapolis, Maryland 21401
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]