Clerk: Individualized Educational Plan (IEP) (.50 FTE) - Van Bokkelen Elementary

TrulyHired; Severn (MD); On-site; USD 38,000 - 46,000; Full time

Job summary

Anne Arundel County Public Schools seeks a Clerk for the Individualized Educational Plan (IEP) process. You will support administrative and teaching staff by maintaining files, processing notices, mailing documents, and tracking timelines.

Responsibilities include assisting with IEP documentation, referrals timelines, Medicaid/SSIS forms, and using the IEP software to prepare materials for review by teachers and parents.

Qualifications

• High school diploma or equivalent is required.
• Ability to manage multiple tasks with strong organizational skills.
• Proficiency in written and verbal communication with diverse staff and parents.

Responsibilities

• Provide clerical support to administrative and teaching staff for IEP-related work.
• Maintain files, track timelines, and process notices and documents.
• Assist with Medicaid/SSIS forms and use IEP software to prepare materials.
• Make copies and organize progress reports for review by teachers and parents.

Skills

Multitasking

Organizational skills

Written & verbal communication

Interpersonal skills

Problem solving

Time management

Education

High School Diploma or Equivalency Certificate

Tools

Microsoft Office

Video/Web Conferencing

Job description

Job Description

Title Code

Clerk: Individualized Educational Plan (IEP)

JOB SUMMARY

Provides clerical assistance to the administrative and teaching staff on matters related to special education. Work will include maintaining files, taking prior written notice, mailing documents, tracking timelines, and the use of office machines including a computer. Position serves as the collection and organization point, and disseminator of all paperwork related to the Individualized Educational Plan (IEP) process.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Assists special education staff with IEP process documentation including parent notification and follow-up to meetings.
• Tracks timeline for referrals, evaluations, and annual reviews.
• Completes Medicaid billing forms and SSIS forms.
• Utilizes the special education software to prepare related documentation.
• Makes copies of IEP's for review and use by special education, regular education teachers and parents.
• Maintains special education files and materials of instruction in an orderly manner.
• Maintains and organizes student progress reports, data sheets and/or other appropriate documentation of achievement.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year recent office, clerical, and/or administrative experience preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities.
• Ability to successfully manage multiple tasks simultaneously.
• Excellent organizational, analytical, and planning skills.
• Excellent inter-personal and problem-solving skills.
• Demonstrated oral and written communication skills.
• Ability to interpret and follow written instructions and specifications, communicate and work effectively and harmoniously with supervisors, administrators, and other employees.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required.

Licenses and Certifications

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: over 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision

The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment

Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

Lifting and carrying requirements

• None:

Travel Requirements

• N/A

JOB INFORMATION

Approved Date:

7/1/2024

Established Date:

9/1/2000

Title Code:

D33220

Title:

CLERK: INDIVIDUALIZED EDUCATIONAL PLAN (IEP)

Alternate Title:

Clerk: Individualized Educational Plan

Reports to Generic:

Coordinator

Reports to Specific:

COORDINATOR: BIRTH TO FIVE

ORGANIZATION

Division:

Academics

Business Unit:

Specialized Instruction & Early Intervention

Department:

Birth to Five Programming & Services Accountability

Negotiated Agreement:

Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

HR JOB INFORMATION

Unit:

IV

Days Worked:

191; 260

FLSA Exemption Status:

Non-Exempt

Grade:

SG06

Months Worked:

10;12

Hours Worked:

7

Job Family:

Administrative and Office Support

Sub-Function:

Technical-Clerical Support

Welcome to ATX Learning

Anne Arundel County Public Schools (AACPS) provides a challenging and rewarding educational experience for every child. We offer a comprehensive system-wide multicultural curriculum from kindergarten through 12th grade. At every level, the focus is on success for every student. Quality instruction, combined with teacher commitment, provides excellence in our instructional programs. Explore career opportunities with a progressive school system dedicated to providing the very best services to our students, our educators, and our community.

Located on the magnificent Chesapeake Bay, Anne Arundel County is conveniently located near the cities of Baltimore and Washington, D.C., and is home to the state capitol, Annapolis, which has a rich historical past. Notable landmarks include the United State Naval Academy, Fort George G. Meade, the National Security Agency, and Baltimore Washington International Airport. The county encompasses urban, suburban, and rural areas, with 432 miles of tidal shoreline. Fine dining, state parks, major cultural attractions, the best in entertainment and professional sports are within easy access to our central location.