Clerk: Individualized Educational Plan (IEP) (.50 FTE) - Hebron-Harman Elementary

Anne Arundel County Public Schools; Hanover (MD); On-site; USD 32,000 - 45,000; Full time

Job summary

Anne Arundel County Public Schools seeks a Clerk for the Individualized Educational Plan (IEP) program. You will provide clerical support to administrative and teaching staff, maintain files, track timelines, and disseminate IEP paperwork. The role requires strong organizational skills, attention to detail, and proficiency with Microsoft Office.

Prior office experience is preferred. This position supports the Birth to Five programming and the district's special education team.

Qualifications

• High School Diploma or equivalency required.
• 1 year of recent office/clerical experience preferred.
• Strong organizational and communication skills.

Responsibilities

• Assists staff with IEP process documentation and meetings follow-up.
• Tracks referrals, evaluations, and annual reviews timelines.
• Completes Medicaid/SSIS forms as needed.
• Uses special education software for documentation.
• Makes copies of IEPs for review by staff and parents.
• Maintains and organizes special education files and progress reports.

Skills

Organization

Multitasking

Communication

Microsoft Office

Data entry

Education

High School Diploma

Tools

Word

Excel

Outlook

PowerPoint

Job description

Position Summary

Clerk: Individualized Educational Plan (IEP)

Job Summary

Provides clerical assistance to the administrative and teaching staff on matters related to special education. Work will include maintaining files, taking prior written notice, mailing documents, tracking timelines, and the use of office machines including a computer. Position serves as the collection and organization point, and disseminator of all paperwork related to the Individualized Educational Plan (IEP) process.

Essential Duties/Responsibilities

• Assists special education staff with IEP process documentation including parent notification and follow-up to meetings.
• Tracks timeline for referrals, evaluations, and annual reviews.
• Completes Medicaid billing forms and SSIS forms.
• Utilizes the special education software to prepare related documentation.
• Makes copies of IEP’s for review and use by special education, regular education teachers and parents.
• Maintains special education files and materials of instruction in an orderly manner.
• Maintains and organizes student progress reports, data sheets and/or other appropriate documentation of achievement.
• Performs other related duties as assigned within the same classification or lower.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year recent office, clerical, and/or administrative experience preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities And Other Characteristics

• Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities.
• Ability to successfully manage multiple tasks simultaneously.
• Excellent organizational, analytical, and planning skills.
• Excellent inter-personal and problem-solving skills.
• Demonstrated oral and written communication skills.
• Ability to interpret and follow written instructions and specifications, communicate and work effectively and harmoniously with supervisors, administrators, and other employees.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required.

Licenses and Certifications

Employee must retain active licenses, certifications, and enrollment as a condition of employment.

Driving Requirements

N/A

LEADERSHIP ROLE

N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: over 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision

No special vision requirements

Work Environment

Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

Lifting and carrying requirements

• None:

Travel Requirements

N/A

JOB INFORMATION

Approved Date: 7/1/2024 Established Date: 9/1/2000 Title Code: D33220 Title: CLERK: INDIVIDUALIZED EDUCATIONAL PLAN (IEP) Alternate Title: Clerk: Individualized Educational Plan Reports to Generic: Coordinator Reports to Specific: COORDINATOR: BIRTH TO FIVE

ORGANIZATION

Division: Academics Business Unit: Specialized Instruction & Early Intervention Department: Birth to Five Programming & Services Accountability Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

HR JOB INFORMATION

Unit: IV Days Worked: 191; 260 FLSA Exemption Status: Non-Exempt Grade: SG06 Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 4 - SAAAAC) Essential Job: Months Worked: 10;12 Hours Worked: 7 Job Family: Administrative and Office Support Sub-Function: Technical-Clerical Support