Clerk: Individualized Educational Plan (IEP) (.50 FTE) - Hebron-Harman Elementary

TrulyHired; Maryland; On-site; USD 23,000 - 32,000; Full time

Job summary

Anne Arundel County Public Schools (AACPS) is seeking a Clerk for the IEP process to support administrators and teachers. You will handle files, notices, mailing of documents, and data tracking, serving as the central hub for IEP paperwork.

You will work with diverse staff and families, using Microsoft Office and special education software to prepare and organize documentation. Attention to detail and teamwork are essential in this role.

Qualifications

• High School Diploma or Equivalency required.
• One year of recent office, clerical, or administrative experience preferred.
• Ability to exercise initiative and manage multiple tasks efficiently.
• Proficiency with business software and office equipment.
• Clear written and oral communication; ability to work with diverse populations.
• Preemployment assessment may be required for new hires.

Responsibilities

• Provide clerical support to administrative and teaching staff on special education matters.
• Maintain files, track timelines, and manage IEP paperwork flow.
• Assist with parent notifications, meetings, and data collection.
• Prepare documentation using special education software and forms.
• Maintain organization of progress reports and related materials.
• Support Medicaid billing forms and SSIS forms as needed.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Teamwork

Education

High School Diploma or Equivalency

Tools

Microsoft Office Suite

Job description

Job Description

Title Code: Clerk: Individualized Educational Plan (IEP)

Job Summary

Provides clerical assistance to the administrative and teaching staff on matters related to special education. Work will include maintaining files, taking prior written notice, mailing documents, tracking timelines, and the use of office machines including a computer. Position serves as the collection and organization point, and disseminator of all paperwork related to the Individualized Educational Plan (IEP) process.

Essential Duties/Responsibilities

• Assists special education staff with IEP process documentation including parent notification and follow-up to meetings.
• Tracks timeline for referrals, evaluations, and annual reviews.
• Completes Medicaid billing forms and SSIS forms.
• Utilizes the special education software to prepare related documentation.
• Makes copies of IEP's for review and use by special education, regular education teachers and parents.
• Maintains special education files and materials of instruction in an orderly manner.
• Maintains and organizes student progress reports, data sheets and/or other appropriate documentation of achievement.
• Performs other related duties as assigned within the same classification or lower.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year recent office, clerical, and/or administrative experience preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities.
• Ability to successfully manage multiple tasks simultaneously.
• Excellent organizational, analytical, and planning skills.
• Excellent inter-personal and problem-solving skills.
• Demonstrated oral and written communication skills.
• Ability to interpret and follow written instructions and specifications, communicate and work effectively and harmoniously with supervisors, administrators, and other employees.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required.

Licenses and Certifications

Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

Leadership Role

• N/A

Physical Demands/Working Conditions

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: over 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision

The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment

Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

Lifting and carrying requirements

• None:

Travel Requirements

• N/A

Job Information

Approved Date: 7/1/2024

Established Date: 9/1/2000

Title Code: D33220

Title: CLERK: INDIVIDUALIZED EDUCATIONAL PLAN (IEP)

Alternate Title: Clerk: Individualized Educational Plan

Reports to Generic: Coordinator

Reports to Specific: COORDINATOR: BIRTH TO FIVE

Division: Academics

Business Unit: Specialized Instruction & Early Intervention

Department: Birth to Five Programming & Services Accountability

Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

Unit: IV

Days Worked: 191; 260

FLSA Exemption Status: Non-Exempt

Grade: SG06

Essential Job:

Months Worked: 10;12

Hours Worked: 7

Job Family: Administrative and Office Support

Sub-Function: Technical-Clerical Support

Welcome to ATX Learning

Anne Arundel County Public Schools (AACPS) provides a challenging and rewarding educational experience for every child. We offer a comprehensive system-wide multicultural curriculum from kindergarten through 12th grade. At every level, the focus is on success for every student. Quality instruction, combined with teacher commitment, provides excellence in our instructional programs. Explore career opportunities with a progressive school system dedicated to providing the very best services to our students, our educators, and our community.

Located on the magnificent Chesapeake Bay, Anne Arundel County is conveniently located near the cities of Baltimore and Washington, D.C., and is home to the state capitol, Annapolis, which has a rich historical past. Notable landmarks include the United State Naval Academy, Fort George G. Meade, the National Security Agency, and Baltimore Washington International Airport. The county encompasses urban, suburban, and rural areas, with 432 miles of tidal shoreline. Fine dining, state parks, major cultural attractions, the best in entertainment and professional sports are within easy access to our central location.