School Secretary II - Marley Glen

TrulyHired; Glen Burnie (MD); On-site; USD 42,000 - 56,000; Full time

Job summary

Anne Arundel County Public Schools seeks a School Secretary II to support the principal and campus operations. The role includes screening visitors, managing the calendar, coordinating conferences, and handling confidential files.

It requires strong typing, PC skills, and public relations abilities to effectively assist students, staff, and families. The position emphasizes initiative, discretion, and teamwork in a dynamic school office environment with duties spanning administrative and

Qualifications

• Must be able to type at least 40 words per minute.
• Proficient in word processing, spreadsheets, databases, and desktop publishing.
• Strong public relations and communication skills with students, parents, and staff.

Responsibilities

• Serves as secretary to the school principal, relieving administrative duties.
• Receives and screens visitors and calls, maintaining the principal's calendar.
• Maintains records, coordinates meetings, and handles confidential files as needed.
• Supervises clerical staff and promotes teamwork within the office.
• Performs bookkeeping, payroll forms, and related accounting activities.

Skills

Typing 40 wpm

PC proficiency

Communication skills

Public relations

Bilingual (optional)

Education

High School Diploma or Equivalency

Secretarial coursework

Tools

Word processing

Excel

Data management systems

Job description

Job Description

Title Code:

School Secretary II

Job Details: The approximate start date of this position is 1/1/27

JOB SUMMARY

Serves as secretary to the principal of the school by performing responsible secretarial, clerical, and public relations work in a school. This administrative level of secretarial work involves assisting the principal by relieving him/her of many administrative and procedural details as assigned; by tactfully receiving and screening parents and visitors; by performing, or coordinating and supervising the performance of a wide variety of secretarial and clerical tasks relative to the efficient daily operations of the school office. Employees in this job class frequently exercise considerable initiative, judgment, and action in the disposition of administrative/clerical matters, in receiving complaints, in giving information, and in other responsible public relations work. Assigns, coordinates, and supervises the work of other clerical office personnel, as applicable. Bilingual and biliterate in targeted language may be required depending on assignment.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Serves as secretary and office assistant to a school principal, and relieves him/her of many administrative details as assigned.
• Receives and screens visitors and telephone calls. Ascertains the nature of their business. Handles routine matters and details accordingly. Keeps principal informed of developments that have occurred in his/her absence.
• Keeps principal's calendar. Schedules appointments and parent/teacher conferences. Resolves conflicts due to cancellations/changes. Reminds principal of appointments and makes all necessary arrangements.
• Interprets and orally conveys messages, instructions, procedures, or practices for principal to subordinates acting with tact, discretion, and authority for carrying out same.
• Maintains subject‑matter files, records, lists, and/or indexes in accordance with the work of the principal. Types referrals, and sets up confidential files as appropriate. Exercises initiative in revising such systems to meet future needs.
• Receives, screens and distributes incoming and outgoing mail. Handles routine matters.
• Performs and/or assigns bookkeeping and banking transactions and related accounting activities.
• Registers new students. Prepares student cumulative folders. Completes CR, SR, SIF, and related records.
• Transfers and withdraws students. Completes and processes all related documents as required.
• Keeps employee time records and payroll forms. Completes and/or verifies overtime, leave, and substitute forms accordingly.
• Calls and arranges for substitutes as assigned. Maintains current substitute teacher list.
• Schedules after school use of building. Completes request forms. Submits monthly report.
• In the absence of the Health Aide, administers first aid. Contacts parents regarding absentee or illness at school. Assists in maintaining and updating for distribution the confidential medical list.
• Schedules and makes arrangements for field trips.
• Compiles, completes, and submits required reports including: monthly student attendance, monthly financial, vandalism, fire drill,federally connected survey, insurance, Kindergarten enrollment, projected staff report, and others as directed.
• Types a variety of correspondence, requisitions, memoranda, PTA communications, school bulletins, student handbook, test materials, and others.
• Assigns, coordinates, and supervises work of other clerical office personnel, as applicable. Promotes teamwork and team spirit in office.
• Operates standard office machines and equipment. Inventories supplies. Assembles and types ABC supply order. Receives, checks in, and distributes such supplies.
• Maintains good public relations with parents, students, general public, citizen groups, and professional organizations in representing the principal.
• Attends various school meetings, takes minutes, types and distributes minutes
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.
• Some College Level Courses specialized secretarial and/or commercial business courses including office procedures, bookkeeping, record management, typing, and shorthand preferred.

Experience

• Three (3) years recent progressively responsible secretarial work experienceof which at least two (2) years shall have been in connection with school operations required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Demonstrated ability to type forty (40) words per minute.
• Proficiency in the operation of personal computers including word processing, spreadsheet, data base management, and desktop publishing. Ability to use school based financial, student, and human resources records management systems.
• Thorough knowledge of office practices and procedures, business English, spelling, bookkeeping, and commercial arithmetic.
• Ability to train, instruct, assign, coordinate, and supervise the work of other clerical office personnel and student assistants.
• Ability to exercise courtesy, tact, and diplomacy in dealing with students, parents, administrators, other employees, and the general public.
• Considerable knowledge of Board of Education and school operations, policies, and procedures.
• Ability to exercise independent judgment and discretion in applying and interpreting school policies and procedures.
• Ability to maintain confidential and important operating records.
• Demonstrates ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre‑employment assessment is required.

Language Requirements

• Bilingual/Biliterate If assigned to bilingual program, bilingual and biliterate in targeted language native or near native required.

Licenses and Certifications

Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• Hold or be eligible for Notary Public issued by Maryland Secretary of State required.

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision

The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment

Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

Lifting and carrying requirements

• Up to 20 pounds: under 1/3 percent of the time

Travel Requirements

• N/A

JOB INFORMATION

Approved Date:

10/1/2021

Established Date:

5/1/2005

Title Code:

C21612

Title:

SECRETARY: SCHOOL II

Alternate Title:

School Secretary II

Reports to Generic:

Principal

Reports to Specific:

PRINCIPAL

Division:

Academics

Business Unit:

School Performance & Support

Negotiated Agreement:

Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

HR JOB INFORMATION

Unit: IV

Days Worked: 260

FLSA Exemption Status: Non-Exempt

Grade: SG09

Job Family:

Administrative and Office Support

Sub-Function:

Office/Staff Support

Welcome to ATX Learning

Anne Arundel County Public Schools (AACPS) provides a challenging and rewarding educational experience for every child. We offer a comprehensive system-wide multicultural curriculum from kindergarten through 12th grade. At every level, the focus is on success for every student. Quality instruction, combined with teacher commitment, provides excellence in our instructional programs. Explore career opportunities with a progressive school system dedicated to providing the very best services to our students, our educators, and our community.

Located on the magnificent Chesapeake Bay, Anne Arundel County is conveniently located near the cities of Baltimore and Washington, D.C., and is home to the state capitol, Annapolis, which has a rich historical past. Notable landmarks include the United State Naval Academy, Fort George G. Meade, the National Security Agency, and Baltimore Washington International Airport. The county encompasses urban, suburban, and rural areas, with 432 miles of tidal shoreline. Fine dining, state parks, major cultural attractions, the best in entertainment and professional sports are within easy access to our central location.