Clerk: Individualized Educational Plan (IEP) (.50 FTE) - Hebron-Harman Elementary

Anne Arundel County Public Schools; Hanover (MD); On-site; USD 32,000 - 42,000; Full time

Job summary

Anne Arundel County Public Schools is seeking a Clerk for the Individualized Education Plan (IEP) process. The role provides clerical support to administrative and teaching staff involved in special education, managing files, notices, and documentation.

The position serves as the central point for IEP-related paperwork and ensures timely processing, organization, and dissemination of materials to parents and staff. Strong MS Office skills and attention to detail are essential.

Qualifications

• High School Diploma or Equivalency required.
• 1 year office/clerical experience preferred.
• Ability to follow written instructions and meet timelines.
• Strong organization and communication abilities.

Responsibilities

• Assist staff with IEP process documentation, notifications, and follow-ups.
• Track timelines for referrals, evaluations, and annual reviews.
• Complete Medicaid and SSIS forms.
• Prepare documentation using special education software.
• Make copies of IEPs for staff and parents.
• Maintain and organize special education files and progress reports.

Skills

Organizational skills

Communication skills

Multitasking

Problem solving

Education

High School Diploma or Equivalency Certificate

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Position Summary

Title Code

Clerk: Individualized Educational Plan (IEP)

Job Summary

Provides clerical assistance to the administrative and teaching staff on matters related to special education. Work will include maintaining files, taking prior written notice, mailing documents, tracking timelines, and the use of office machines including a computer. Position serves as the collection and organization point, and disseminator of all paperwork related to the Individualized Educational Plan (IEP) process.

Essential Duties/Responsibilities

• Assists special education staff with IEP process documentation including parent notification and follow‑up to meetings.
• Tracks timeline for referrals, evaluations, and annual reviews.
• Completes Medicaid billing forms and SSIS forms.
• Utilizes the special education software to prepare related documentation.
• Makes copies of IEP’s for review and use by special education, regular education teachers and parents.
• Maintains special education files and materials of instruction in an orderly manner.
• Maintains and organizes student progress reports, data sheets and/or other appropriate documentation of achievement.
• Performs other related duties as assigned within the same classification or lower.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year recent office, clerical, and/or administrative experience preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities And Other Characteristics

• Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities.
• Ability to successfully manage multiple tasks simultaneously.
• Excellent organizational, analytical, and planning skills.
• Excellent inter-personal and problem‑solving skills.
• Demonstrated oral and written communication skills.
• Ability to interpret and follow written instructions and specifications, communicate and work effectively and harmoniously with supervisors, administrators, and other employees.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required.

Licenses and Certifications

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: over 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision

The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment

Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

Lifting and carrying requirements

• None:

Travel Requirements

• N/A

JOB INFORMATION

Approved Date: 7/1/2024 Established Date: 9/1/2000 Title Code: D33220 Title: CLERK: INDIVIDUALIZED EDUCATIONAL PLAN (IEP) Alternate Title: Clerk: Individualized Educational Plan Reports to Generic: Coordinator Reports to Specific: COORDINATOR: BIRTH TO FIVE

ORGANIZATION

Division: Academics Business Unit: Specialized Instruction & Early Intervention Department: Birth to Five Programming & Services Accountability Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

HR JOB INFORMATION

Unit: IV Days Worked: 191; 260 FLSA Exemption Status: Non-Exempt Grade: SG06

Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 4 - SAAAAC)

Essential Job

Months Worked: 10;12 Hours Worked: 7 Job Family: Administrative and Office Support Sub-Function: Technical-Clerical Support