Clerk: Individualized Educational Plan (.50 FTE) - Central Special Education

Central Special Education; Edgewater (MD); On-site; USD 32,000 - 44,000; Full time

Job summary

Anne Arundel County Public Schools Central Special Education in Edgewater, MD seeks a clerical assistant to support the IEP process. You will manage files, prepare paperwork, and coordinate notifications and meetings with staff and families.

The role emphasizes accuracy, organization, and timely communication, with duties spanning billing forms, software documentation, and data maintenance to ensure smooth special education operations.

Qualifications

• High school diploma or equivalent required.
• 1 year of office/clerical experience preferred or equivalent combination of education and experience.
• Proficient in Microsoft Office and able to manage multiple tasks with strong organizational skills.

Responsibilities

• Assist staff with IEP process documentation including parent notification and follow-up to meetings.
• Track timelines for referrals, evaluations, and annual reviews.
• Complete Medicaid billing forms and SSIS forms.
• Use special education software to prepare related documentation.
• Make copies of IEPs for review by staff and parents.
• Maintain and organize special education files and materials.
• Maintain student progress reports and data records.

Skills

Initiative and judgement

Multitasking

Organizational skills

Interpersonal skills

Written communication

Following written instructions

Diversity and inclusion awareness

Education

High School Diploma or Equivalency Certificate

Tools

Microsoft Office Suite

Video Conferencing / Web Conferencing

Job description

Anne Arundel County Public Schools Central Special Education - Edgewater, Maryland Open in Google Maps

Job Description

Title Code:

JOB SUMMARY

Provides clerical assistance to the administrative and teaching staff on matters related to special education. Work will include maintaining files, taking prior written notice, mailing documents, tracking timelines, and the use of office machines including a computer. Position serves as the collection and organization point, and disseminator of all paperwork related to the Individualized Educational Plan (IEP) process.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Assists special education staff with IEP process documentation including parent notification and follow-up to meetings.
• Tracks timeline for referrals, evaluations, and annual reviews.
• Completes Medicaid billing forms and SSIS forms.
• Utilizes the special education software to prepare related documentation.
• Makes copies of IEP’s for review and use by special education, regular education teachers and parents.
• Maintains special education files and materials of instruction in an orderly manner.
• Maintains and organizes student progress reports, data sheets and/or other appropriate documentation of achievement.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year recent office, clerical, and/or administrative experience preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities.
• Ability to successfully manage multiple tasks simultaneously.
• Excellent organizational, analytical, and planning skills.
• Excellent inter-personal and problem-solving skills.
• Demonstrated oral and written communication skills.
• Ability to interpret and follow written instructions and specifications, communicate and work effectively and harmoniously with supervisors, administrators, and other employees.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required.

Licenses and Certifications

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: over 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision

The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements
• Office, school or similar indoor environment: over 2/3 percent of the time
• Moderate: between 1/3 and 2/3 percent of the time

Work Environment

Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

• None:

Travel Requirements

• N/A

JOB INFORMATION

Approved Date: 7/1/2024

Established Date: 9/1/2000

Title Code: D33220

Title: CLERK: INDIVIDUALIZED EDUCATIONAL PLAN (IEP)

Alternate Title: Clerk: Individualized Educational Plan

Reports to Generic: Coordinator

Reports to Specific: COORDINATOR: BIRTH TO FIVE

ORGANIZATION

Division: Academics

Business Unit: Specialized Instruction & Early Intervention

Department: Birth to Five Programming & Services Accountability

Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

HR JOB INFORMATION

Unit: IV

Days Worked: 191; 260

FLSA Exemption Status: Non-Exempt

Grade: SG06

Months Worked: 10;12

Hours Worked: 7

Job Family: Administrative and Office Support

Sub-Function: Technical-Clerical Support

Equal Opportunity Employer

Anne Arundel County Public Schools prohibits discrimination in matters affecting employment or in providing access to programs on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, sexual orientation, genetic information, gender identity, or disability. For more information, contact:Anne Arundel County Public SchoolsDivision of Human Resources, 2644 Riva Road, Annapolis, MD 21401.410-222-5061 TDD 410-222-5000 or Email Recruitment

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 2644 Riva Road
• Annapolis, Maryland 21401
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]

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