Clerk | Highland County Treasurer’s Office

OhioMeansJobs Highland County; Indiana (PA); On-site; USD 22,000 - 25,000; Full time

Job summary

The Highland County Treasurer’s Office in Hillsboro, Ohio, is seeking a Clerk to join the team. This full-time role focuses on maintaining financial records, processing transactions, and providing administrative support to the Treasurer’s Office.

Responsibilities include inputting data, reconciling records, preparing documents, generating reports, assisting the public, and supporting audits while maintaining confidentiality.

Qualifications

• High School diploma or equivalent; additional education in accounting, finance, or related field is a plus.
• Proven experience in clerical or administrative roles, preferably in a financial or government setting.
• Ability to add, subtract, multiply, divide, etc., including the ability to make change with money.
• Strong organizational skills with attention to detail and good communication.
• Proficiency in Microsoft Office and basic accounting software.

Responsibilities

• Input and update financial data into the designated accounting software.
• Reconcile financial records to identify discrepancies and ensure data integrity.
• Maintain organized filing systems for easy retrieval of financial documents.
• Process a variety of financial transactions, verify documentation, and ensure accuracy.
• Assist in preparation of financial reports and support audits.
• Collaborate with departments to ensure smooth flow of financial information.
• Stay informed about changes in financial regulations and compliance standards.
• Provide administrative support including scheduling, emails, and communications.

Skills

Attention to detail

Communication skills

Organizational skills

Team collaboration

Education

High School diploma

Accounting/Finance coursework

Tools

Microsoft Office Suite

Accounting software

Job description

Job Title: Clerk – Highland County Treasurer’s Office

Location: Hillsboro, Ohio

Job Type: Full-Time

Pay: $16.50 per hour.

Job Summary: We are seeking a detail-oriented and organized individual to join our team as a Clerk in the Treasurer’s Office for Highland County. The ideal candidate will play a crucial role in maintaining accurate financial records, processing transactions, and providing administrative support to the Treasurer’s Office.

Responsibilities

Record Keeping

• Accurately input and update financial data into the designated accounting software.
• Regularly review and reconcile financial records to identify discrepancies and ensure data integrity.
• Prepare and maintain organized physical and electronic filing systems for easy retrieval of financial documents.

Transaction Processing

• Process a variety of financial transactions, including payments, deposits, and fund transfers, in a timely and accurate manner.
• Verify the completeness and accuracy of supporting documentation for each transaction.
• Collaborate with other departments to ensure seamless flow of financial information.

Customer Service

• Provide prompt and courteous assistance to the public, government officials, and internal staff regarding financial inquiries.
• Communicate effectively to address questions, resolve issues, and maintain positive relationships with stakeholders.

Documentation

• Prepare detailed and comprehensive documentation for all financial transactions.
• Maintain a systematic and easily accessible filing system for financial records and documentation.
• Assist in the preparation of audit materials and support during internal and external audits.

Report Generation

• Assist in the creation of financial reports and statements as required by management or regulatory bodies.
• Extract and compile relevant financial data to contribute to budgetary analysis and forecasting.

Collaboration

• Work collaboratively with team members to ensure efficient workflow and information sharing.
• Participate in team meetings and contribute ideas for process improvements and efficiency enhancements.

Compliance

• Stay informed about changes in financial regulations, policies, and compliance standards.
• Ensure that all financial activities adhere to established laws and regulations.

Administrative Support

• Manage phone calls, emails, and other forms of communication promptly and professionally.
• Provide general administrative support, including scheduling, filing, and coordinating meetings or events as needed.

Qualifications

• High School diploma or equivalent; additional education in accounting, finance, or related field is a plus.
• Proven experience in clerical or administrative roles, preferably in a financial or government setting.
• Ability to add, subtract, multiply, divide, etc. including the ability to make change with money.
• Strong organizational skills with attention to detail. Strong interpersonal skills for effective collaboration and communication.
• Excellent written and verbal communication skills.
• Proficiency in using Microsoft Office Suite and basic knowledge of accounting software.
• Ability to work effectively under pressure and meet tight deadlines.
• Excellent problem-solving skills and the capacity to navigate complex financial information.
• Ability to work collaboratively in a team-oriented environment.
• Understanding of financial regulations and compliance standards.
• Demonstrated commitment to confidentiality and ethical conduct.
• Ability to sit for extended periods and perform tasks on a computer, with occasional standing and mobility required for tasks such as filing and retrieving documents. Proficient manual dexterity, coordination, and ability to perform repetitive motions for operating office equipment, typing, and handling paperwork.
• Clear and accurate vision, including the ability to view a computer screen and read printed materials. Capability to communicate with colleagues and members of the public.
• Capability to lift and carry up to 35 pounds occasionally, 5-10 pounds repetitively.
• Occasional travel may be required for training or special assignments. (Up to 5%)

This is an excellent opportunity for an individual with a passion for finance, attention to detail, and a commitment to public service to contribute to the efficient and effective operation of the Highland County Treasurer’s Office.

Note: The above list of essential job functions is not exhaustive and may be subject to change as per the needs of the Treasurer’s Office of Highland County.

If you require an accommodation during the application process, please contact [e-mail]