CLERK-ATTENDANCE

Harmony Public Schools; San Antonio (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Harmony Public Schools is seeking an attendance specialist at Harmony School of Science-San Antonio to manage attendance records in Skyward and generate required reports. You will verify absences, collect documentation from families, and maintain accurate documentation for truancy cases in a campus setting.

The role requires a high school diploma or GED and clerical experience; you will interact with teachers and administrators to ensure accurate attendance data and timely communications with

Qualifications

• High School diploma or GED is required.
• Minimum 2 years of clerical experience is preferred.
• Ability to use Skyward and standard office software for attendance records.

Responsibilities

• Understands and supports Harmony Public Schools' mission, vision and values.
• Ensures teachers take class attendance for all periods in Skyward as described in the attendance manual.
• Ensures attendance reports are accurate and error-free.
• Generates required attendance reports.
• Inputs attendance information into Skyward and verifies accuracy.
• Verifies absences by collecting required documentation from parents/guardians.
• Maintains campus attendance binder and related documentation.
• Checks with teachers to verify attendance and corrects absences submitted in Skyward.
• Communicates consecutive absences to staff and sends attendance letters/emails.
• Prepares attendance documentation for truancy cases and quarterly reviews.
• Maintains method of instruction designation for all students in Skyward.
• Performs other duties as assigned.

Skills

Communication

Relationship management

Data analysis

MS Office

Public speaking

Problem solving

Education

High School Diploma or GED

Tools

Skyward

Database software

Spreadsheet software

Word processing software

Job description

Harmony School of Science-San Antonio (3-9)

City

San Antonio

Posted

2026-07-31

Job Description

JOB GOAL

Responsible for maintaining attendance records to meet district and state requirements while displaying integrity, high standards,quality, and accuracy.

POSITION QUALIFICATIONS

• High School Diploma or GED
• Minimum 2 years of clerical experience (preferred)

DUTIES AND RESPONSIBILITIES

• Understands and supports the mission, vision and values of Harmony Public Schools.
• Ensures that teachers take class attendance for all periods in Skyward as described in the HPS attendance manual
• Ensures the FSP reports are accurate and free of error
• Generates required attendance reports
• Inputs required attendance information into Skyward and verifies that the records are accurate
• Verifies absences by collecting the required documentation from the absent student’s parent/guardian
• Maintains all required documentation in the campus attendance binder
• Checks with the teacher to verify attendance
• Verifies and corrects absences that have been submitted into Skyward by the teacher
• Works closely with each department when input errors occur
• Tracks and communicates consecutive student absences with the necessary staff
• Sends attendance letters, emails and communication to consistently absent students’ parent/guardian
• Prepares a variety of required attendance documentation to submit to administration for truancy cases
• Attends and prepares a variety of required attendance documentation for the quarterly attendance review committee
• Maintains the method of instruction designation for all students in Skyward
• Performs other duties as assigned.

SKILLS AND ABILITIES

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
• Ability to analyze data and generate reports.
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

• Light Work: may require the occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Position is in office setting and may involve prolonged work at a desk in one location.
• Moderate travel is required.