Clerk-Accounts Payable

Royston Group; Royston (GA); On-site; USD 40,000 - 54,000; Full time

Job summary

Royston Group in Royston, GA seeks an Accounts Payable Clerk to support the Accounting Department with processing vendor invoices, ensuring accurate entry and timely payments.

The role emphasizes detail, accuracy, and adherence to company policies, including verifying receipts, reconciling statements, and assisting with month-end close. Strong data entry and organizational skills are required.

Qualifications

• High accuracy and confidentiality required.
• Strong data entry and analytical skills.
• Excellent communication and time management.

Responsibilities

• Match POs to receipts and enter invoices into the accounting system.
• Process vendor payments and verify information.
• Audit expenses and apply appropriate credits.
• Reconcile vendor statements and assist month-end close.

Skills

Accuracy

Data Entry

Attention to detail

Analytical Thinking

Communication

Organization

Time Management

Deadline-Driven

Teamwork

Self-starter

Math Skills

Education

High School Diploma or GED

Associate degree or related coursework

Tools

Microsoft Office

10-key Data Entry

IBM AS/400 / iSeries

Job description

Location: Royston, GA

Position Summary (major Areas Of Contribution)

The Accounts Payable Clerk provides financial, administrative and clerical support to the Accounting Department. This position is responsible for ensuring vendor payments are processed accurately and timely, expenses are properly controlled, and accounts payable records are maintained in accordance with established company policies and procedures.

Job Title: Accounts Payable Clerk

Department: Accounting

Reports To: Director, Accounting

Location: Royston, GA

Position Summary (major Areas Of Contribution)

The Accounts Payable Clerk provides financial, administrative and clerical support to the Accounting Department. This position is responsible for ensuring vendor payments are processed accurately and timely, expenses are properly controlled, and accounts payable records are maintained in accordance with established company policies and procedures.

Essential Functions / Job Responsibilities

• Match purchase orders to receipts and invoices and accurately enter invoices into the accounting system.
• Obtain and verify appropriate information and documentation required for invoice payments.
• Process vendor payments while monitoring available discounts and resolving purchase order, contract, invoice and discrepancies.
• Ensure appropriate credits are received and applied for outstanding vendor memos.
• Audit and verify employee expense reports and process approved expenses for payment.
• Calculate and record applicable sales tax on vendor invoices.
• Maintain W-9 forms, including 1099 maintenance, and Certificates of Insurance for all vendors.
• Reconcile vendor statements, research and resolve discrepancies in a timely manner.
• Respond professionally and promptly to vendor inquiries regarding invoices, payments and account balances.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy, ensuring imaging of invoices and supporting documents is complete.
• Assist with month and year end accounting close processes.
• Perform other related duties as assigned.

Minimum Qualifications / Skills

• High degree of accuracy, attention to detail, with the ability to maintain confidentiality.
• Strong data entry skills.
• Excellent analytical, problem solving and decision-making skills.
• Effective verbal, listening and written communication skills.
• Effective organizational, stress and time management skills.
• Demonstrated sense of urgency and ability to meet deadlines.
• Ability to work independently and collaboratively as part of a team.
• Ability to perform effectively in a fast paced, high-volume environment with emphasis on accuracy and timeliness.
• Must be well organized and a self-starter.
• Strong general math skills, including the ability to perform calculations involving percentages, fractions, addition, subtraction, multiplication and division.
• Professional attitude and dependable work ethic.

Education / Experience

• High School Diploma or GED required.
• Associate degree or equivalent coursework from a two-year college or technical school is a plus.
• 1-3 years of accounts payable or related accounting experience preferred.
• Prior experience using Microsoft Office preferred.
• Proficiency with 10-key data entry by touch preferred.
• Experience with IBM AS/400 and iSeries platforms is a plus.

Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Occasionally may be required to stand; walk, use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear, lift office supplies up to 20 pounds.
• Regularly see details of objects that are in close range.
• Must be able to communicate clearly and effectively and understand verbal communication from others.
• Frequently work on projects and tasks that require deadlines.

Qualified individuals must be able to perform all the essential duties of this position with or without accommodation, so long as the accommodation does not cause undue hardship. This is not intended to be a comprehensive list of all tasks and duties, which may differ from time to time depending on the business unit and the needs of the company.

Royston Group is an Equal Opportunity Employer to all protected groups, including protected veterans and individuals with disabilities.