Clerical Supervisor & Payroll Administrator

City of Providence; Providence (RI); On-site; USD 40,000 - 60,000; Full time

Job summary

The City of Providence is seeking a qualified clerical supervisor to oversee a unit of clerical staff and manage complex administrative tasks. The role involves ensuring efficient office operations, payroll preparation, and basic bookkeeping, while maintaining accurate documents and responding to customer inquiries.

Qualified candidates will have a high school diploma or equivalent, 42 wpm typing, and completion of Computer Training Level III within six months.

Qualifications

• High school diploma or equivalent required.
• Data processing ability with a minimum of 42 words per minute.
• Completion of Computer Training Level III within 6 months of appointment.
• Strong communication skills, courteousness, and ability to follow complex instructions.
• Experience supervising clerical staff and understanding office procedures.

Responsibilities

• Supervise clerical employees and assign/review work.
• Oversee efficient operation of the office.
• Prepare basic payroll and perform bookkeeping tasks.
• Maintain documents and filing for accuracy.
• Prepare reports and correspondence using a computer.
• Handle mail distribution and operate office machines.
• Assist customers and respond to inquiries or complaints.
• Research non-technical information and disseminate findings.

Skills

Data processing

Typing speed 42 wpm

Effective communication

Supervising clerical staff

Bookkeeping

Office procedures

Education

High school diploma or equivalent

Computer Training Level III

Tools

Database systems

Microsoft Office Suite

Job description

The City of Providence is seeking a qualified clerical supervisor to oversee a unit of clerical staff and manage complex administrative tasks. The role involves ensuring efficient office operations, payroll preparation, and basic bookkeeping, while maintaining accurate documents and responding to customer inquiries.

Qualified candidates will have a high school diploma or equivalent, 42 wpm typing, and completion of Computer Training Level III within six months.