Clerical Paraprofessional for Student Support Services

MountainOne; North Adams, Northern (MA, KY); Hybrid; USD 38,000 - 46,000; Full time

Job summary

MountainOne is seeking a clerical support role to assist the administrator in the Student Support Services Office in North Adams, MA. You will process and distribute IEP documents, maintain student records, and support communications with parents, staff, and districts.

The role requires coordination of documentation, scheduling IEP meetings, and ensuring compliance with timelines and confidentiality. Proficiency in MS Word, Excel and PowerSchool is essential; a professional, courteous reception

Qualifications

• Experience handling IEP documentation and confidential records.
• Strong written and oral English; excellent proofreading and spelling.
• Ability to coordinate with parents, staff and external agencies with tact.

Responsibilities

• Process, file, distribute, and mail IEP documents to parents/guardians within required timelines.
• Update and maintain school administrative and student records/files.
• Schedule IEP meetings in collaboration with coordinators and administration.
• Coordinate translation of documents as needed.
• Prepare reports and correspondence in the Student Information System and other tools.
• Greet and assist visitors as receptionist for the Student Support Services Office.

Skills

Microsoft Word

Excel

PowerSchool

Data entry

Administration

Tools

PowerSchool

Job description

Job Goal: To provide clerical support to the administrator; communicating information to students, parents, staff, and/or other districts; ensuring compliance with financial, legal and administrative requirements; and supporting the broad array of services provided to students, parents, instructional and support employees.

Supervision: Reports to the Director of Student Support Services

Performance Responsibilities:

• Responsible for processing, filing, distributing, and mailing Individualized Education Program (IEP) documents to parents or guardians and recording responses within federal, state and local timelines. Ensure that all documentation regarding the IEP process has been received
• Communicates with school office staff to update and maintain school administrative and student records/files including, but not limited to demographics, state reporting information, special education information, attendance, etc.
• Schedules IEP meetings in collaboration with special education coordinators, administration
• Coordinate translation of documents
• Generates and prepares information for reports and letters and documents in the Student Information System and other tools including, but not limited to demographics, state reporting information, special education information, attendance, etc.
• Acts as the receptionist for the Student Support Services Office as required
• Maintains a safe, orderly and professional office space
• Communicates with parents, guardians, service agencies as directed by the administrator
• Operate standard office machines and equipment related to clerical and typing assignments including computer, printer, calculator, copier, and postage and fax machines.
• Any other related duties as assigned by the administrator

Special Knowledge/Abilities: Knowledge of computer programs (i.e. Microsoft Word, Excel, Database systems [ie:PowerSchool], District e-mail); knowledge of high level of correct English usage, grammar, spelling, punctuation and vocabulary; knowledge of strong interpersonal skills, including tact, patience, courtesy, and confidentiality; working knowledge of the District and location of schools and staff members.