Clerical Assistant I/II/III

Pennsylvania Office of Attorney General; Harrisburg (Dauphin County); On-site; USD 33,000 - 42,000; Full time

Job summary

Pennsylvania Office of Attorney General in Harrisburg seeks a Clerical Assistant I/II/III to perform typing, data entry, and document processing in a team-based environment.

The role requires confidentiality, independent work, and attention to accuracy, with responsibilities spanning secretarial support, training junior staff, and handling various forms and records.

Qualifications

• Clerical Assistant II/III require basic to moderate clerical experience or training.
• Proficiency in Microsoft Word and Outlook is expected.
• Strong typing and data entry skills are essential.
• Ability to handle confidential information with discretion.

Responsibilities

• Perform clerical work including typing, filing, and data entry.
• Provide secretarial support to multiple individuals as needed.
• Assist with document processing and management using computer systems.
• Support training and guidance for new staff and act as lead in routine tasks.

Skills

Typing skills

Data entry

Secretarial support

Initiative

Work independently

Attention to accuracy

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Electronic scanning equipment

Job description

Section: Attorney Resource Center/Civil Law Division

Class: Clerical Assistant I/II/III

Location: Harrisburg

Telework: This position will report to the headquartered location a minimum of 2 days per week. You may have the opportunity to telework the remainder of the week, if desired and based on business need.

Position Type: Full-time, Non-civil service, Union

Work Hours: 8:30 – 5:00

Salary Range: Clerical Assistant I, Pay Range 2 – Starting salary of $32,724

Clerical Assistant II – Pay Range 3: Starting salary of $36,831

Clerical Assistant III – Pay Range 4: Starting salary of $41,506

Basic Function

An employee in this position performs clerical work which requires the utilization of typing skills and the processing of a variety of documents, including, but not limited to, correspondence and similar documents as well as verifying information, performing arithmetic calculations, and assisting the public in completing governmental forms. Work assignments will involve providing secretarial services to multiple individuals as well as data entry and document management through the use of computers and electronic scanning equipment. Work may involve providing training and guidance to new employees and fulfilling a lead worker role for routine clerical operations. Work is subject to periodic changes in operating procedures and requires some adaptability to shifts in work schedule. Employees work with considerable independence within standard operating procedures, however, detailed supervisory guidance and review is received for new or unusual situations and changes in operating procedures and policies.

Clerical Assistant I:

• Ability to perform the position
• No previous work experience needed

Clerical Assistant II:

• Six months as a Clerical Assistant I OR
• Graduation from high school OR
• Any equivalent combination of experience and training

Clerical Assistant III:

• One year as a Clerical Assistant II OR
• One year of moderately complex clerical experience OR
• Any equivalent combination of experience and training

• Proficient in Microsoft Word and Outlook
• Shows initiative, works independently, and is dependable
• Exhibits attention to accuracy and organization
• Possesses computer knowledge necessary to navigate through networks and computer based files
• Exceptional typing skills
• Ability to maintain confidentiality of document materials