Clerical Assistant 3 - Warren State Hospital

Commonwealth of Pennsylvania; Sparta Township (PA); Hybrid; USD 40,000 - 50,000; Full time

Job summary

The Commonwealth of Pennsylvania, Warren State Hospital, seeks a Clerical Assistant 3 to support payroll processing by reviewing time data, verifying leave, and correcting records. You will communicate with HR, the hospital, and the public to resolve issues and meet payroll deadlines.

This full-time role features a standard 8:00 AM–4:00 PM schedule, potential telework up to three days per week, and a background check. The department emphasizes reliability and policy compliance.

Qualifications

• One year clerical experience or an equivalent combination of experience and training.
• Ability to perform essential job functions.
• Pass a background investigation and medical examination if required.

Responsibilities

• Time Data Entry: Review daily sign in sheets, input and code work hours, overtime, shift changes, schedule substitutions to meet payroll deadlines.
• Leave Verification: Review leave slips and documentation to confirm compliance with policies.
• Record Corrections: Make adjustments to attendance and leave records and notify employees of changes.
• Issue Resolution: Work with time advisors to resolve issues and respond to inquiries.
• Communication: Communicate effectively in writing and speech with HR, the hospital, and the public.

Job description

As a Clerical Assistant 3 with Warren State Hospital, you will play a key part in providing accurate and timely payroll processing. This is a chance to work in a role that values responsibility and reliability. Your attention to detail and timely input will support staff who work hard to provide hope, healing, and recovery for the people we serve. Become part of a team committed to high standards and effective service.

This position performs timekeeping duties to ensure employees are paid accurately and on time. Work involves meeting key processing deadlines and maintaining up-to-date knowledge of policies, procedures and bargaining agreements to ensure pay rules are applied correctly to reduce payroll errors. As a Clerical Assistant 3, you will perform the following duties:

• Time Data Entry: Review daily sign in sheets, input and code work hours, overtime, shift changes, schedule substitutions, and related information to meet payroll deadlines
• Leave Verification: Review leave slips and supporting documentation to confirm compliance with policies
• Record Corrections: Make necessary adjustments to attendance and leave records and notify employees of changes
• Issue Resolution: Work with time advisors to resolve issues and respond to inquiries
• Communication: Communicate effectively and express ideas clearly, both orally and in writing with all levels of the operation within HR, the hospital, and general public

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time, up to three days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Warren. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation.
• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.