Fiscal Assistant - Danville State Hospital

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Free parking!

Job summary

Commonwealth of Pennsylvania seeks a Fiscal Assistant at Danville State Hospital to support payroll processing, financial record maintenance, and key accounting tasks. You will assist with timekeeping, record review, and inventory coordination to ensure accurate financial operations.

This full-time role provides on-site work and opportunities to contribute to hospital mission. Typical responsibilities include processing payroll, reviewing reports for accuracy, maintaining filing systems, and

Qualifications

• Two years of experience performing bookkeeping or clerical accounting work.
• An associate degree in accounting or business administration including or supplemented by six credits in accounting.
• Any equivalent combination of experience and training.

Responsibilities

• Payroll processing: Prepare payroll information and review reports for accuracy.
• Timekeeping: Input and verify employee time data in software systems.
• Record review: Audit employee records and resolve discrepancies in time and attendance.
• Office tasks: Maintain filing systems, type correspondence, and communicate with staff and the public.
• Funds management: Manage special funds accounts and process related invoices and deposits.
• Inventory coordination: Post pharmaceutical inventory data and assist with inventory spot checks.

Skills

Payroll processing

Timekeeping

Record review

Office tasks

Funds management

Inventory coordination

Education

Associate degree in accounting or business

Two years bookkeeping or clerical accounting experience

Tools

Payroll software

Timekeeping systems

Job description

Are you interested in a role where your steady attention and methodical approach help keep essential work moving forward? As a Fiscal Assistant with Danville State Hospital, you will play a key part in maintaining accurate financial and payroll information. This position gives you the opportunity to organize records, support staff, and assist with important accounting tasks. Your work will contribute to smooth operations and dependable financial practices that help the hospital serve its mission. Become part of a team that promotes accuracy, dedication, and professional growth!

DESCRIPTION OF WORK

This role supports the Facility Financial Manager by processing payroll, maintaining financial records, and assisting with key accounting and inventory tasks. As a Fiscal Assistant, you will perform the following duties:

• Payroll Processing: Prepare payroll information and review reports for accuracy
• Timekeeping Support: Operate software systems to input and verify employee time data
• Record Review: Audit employee records and resolve discrepancies in time and attendance
• Office Tasks: Maintain filing systems, type correspondence, and communicate with staff and the public
• Funds Management: Manage special funds accounts and process related invoices and deposits
• Inventory Coordination: Post pharmaceutical inventory data and assist with inventory spot checks

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch. This may change based on operational needs.
• Overtime and travel are rare and required only on an as-needed basis.
• Telework: You will not have the option to telework in this position.
• Salary:In some cases, the starting salary may be non-negotiable.
• FREE parking!
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

Minimum Experience and Training Requirements:

• Two years of experience performing bookkeeping or clerical accounting work; or
• An associate degree in accounting or business administration including or supplemented by six credits in accounting; or
• Any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Other Requirements:

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
• Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

Veterans:

• Pennsylvania law (51 Pa. C.S.
• 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.