Clerical Assistant 3

Commonwealth Of Pennsylvania; Malvern (Chester County); Hybrid; USD 42,000 - 62,000; Full time

Job summary

The Commonwealth of Pennsylvania's Workers' Compensation Office of Adjudication – Malvern Office seeks a Clerical Assistant 3 to provide essential secretarial support to Workers' Compensation Judges. You will manage hearing materials, review case information, and maintain clear communications with the public and legal partners.

This full-time role offers standard hours with potential telework after training.

Qualifications

• Minimum experience: one year as Clerical Assistant 2 or one year of moderately complex clerical work or equivalent combination of experience and training.
• Must meet Pennsylvania residency requirements.
• Ability to perform essential job functions as described.
• Excellent organization and communication skills.

Responsibilities

• Schedule hearings and guide parties through procedures.
• Prepare documents and organize case files for hearing days.
• Review submitted exhibits and update case information in the system.
• Process subpoenas and mail evidence to the Appeal Board.
• Respond to inquiries from the public and legal partners.
• Generate correspondence and maintain case files per guidelines.

Skills

Clerical experience

Secretarial support

PA residency

Job description

$41,506.00 - $61,927.00 Annually

Chester County, PA

Civil Service Permanent Full-Time

CS-2026-55773-00103

Department of Labor & Industry

LI WCOA Malvern Off

08/06/2026

8/19/2026 11:59 PM Eastern

00103

00097507

AFSCME

A1

ST04

00121357

Workers' Compensation Office of Adjudication - Malvern Office

309 Technology Drive

Malvern, Pennsylvania

19355

Meshal Ghori

[e-mail]

THE POSITION

Are you eager to start a new chapter in your career? Join the Workers' Compensation Office of Adjudication as a Clerical Assistant 3, where you will have the opportunity to take on exciting new duties providing secretarial support to Workers' Compensation Judges. We are committed to serving those affected by workplace injuries by providing accessible support with patience and accountability.

DESCRIPTION OF WORK

This position supports Workers' Compensation Judges by preparing hearing materials, reviewing case information, and managing documents in accordance with established policies. It ensures smooth hearing preparation, accurate records, and clear communication with the public and legal partners. As a Clerical Assistant 3, you will perform the following duties:

• Hearing Scheduling: Arrange hearing events and guide parties on required procedures
• Court Preparation: Organize documents and case files and prepare the courtroom for hearing days
• Case Review: Check submitted exhibits and documentation and update case information in WCAIS
• Subpoena Processing: Handle subpoena requests and mail evidence to the Appeal Board
• Communication Support: Respond to questions from the public and legal partners and share information as allowed
• Document Handling: Generate correspondence, scan records, and maintain case files in accordance with guidelines

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. Work hours may be negotiable.
• Telework: You may have the opportunity to work from home (telework) part-time, after successful completion of the training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Malvern. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal and external postings for their seniority rights to be considered.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.