Clerical Assistant 3

Commonwealth of Pennsylvania; Concord Township (PA); Hybrid; USD 36,000 - 48,000; Full time

Job summary

The Commonwealth of Pennsylvania's Workers' Compensation Office of Adjudication seeks a Clerical Assistant 3 to provide secretarial support to Workers' Compensation Judges. You will manage hearing logistics, file handling, and communications with the public to keep daily operations running smoothly.

Responsibilities include coordinating hearings, arranging interpreter and court reporter services, preparing documents, processing case files, and using WCAIS for caseloads and inquiries.

Qualifications

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Responsibilities

• Hearing Coordination: Schedule hearings and mediations and prepare courtrooms for in-person and virtual proceedings
• Vendor Arrangements: Arrange interpreter, security, and court reporter services according to policy
• Document Preparation: Prepare, file, and organize documents, correspondence, and transcripts in digital and hard copy formats
• Case Processing: Process appealed decision files and type and format decisions in accordance with established procedures
• System Management: Maintain caseloads, complete tasks, and distribute correspondence using the Workers' Compensation Automation and Integration System (WCAIS)
• Public Interaction: Respond to questions from external sources by phone, email, mail, or through WCAIS and direct inquiries appropriately

Job description

Are you eager to start a new chapter in your career? Join the Workers' Compensation Office of Adjudication (WCOA) as a Clerical Assistant 3, where you will have the opportunity to take on exciting new duties providing secretarial support to Workers' Compensation Judges. We are committed to serving those affected by workplace injuries by providing accessible support with patience and accountability.

This position provides essential clerical support to Workers' Compensation Judges and ensures smooth daily operations within the district office. You will manage tasks that support hearings, case files, and communication with the public. As a Clerical Assistant 3, you will perform the following duties:

• Hearing Coordination: Schedule hearings and mediations and prepare courtrooms for in-person and virtual proceedings
• Vendor Arrangements: Arrange interpreter, security, and court reporter services according to policy
• Document Preparation: Prepare, file, and organize documents, correspondence, and transcripts in digital and hard copy formats
• Case Processing: Process appealed decision files and type and format decisions in accordance with established procedures
• System Management: Maintain caseloads, complete tasks, and distribute correspondence using the Workers' Compensation Automation and Integration System (WCAIS)
• Public Interaction: Respond to questions from external sources by phone, email, mail, or through WCAIS and direct inquiries appropriately

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, upon successful completion of the training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Erie. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.