Clerical Assistant 2 (Medical) SCI Muncy

Commonwealth-of-Pennsylvania; Muncy (Lycoming County); On-site; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania's State Correctional Institution at Muncy seeks a Clerical Assistant 2 to keep documents, messages, and information organized in a busy facility. This full-time role supports clerical and administrative functions, requiring data entry, correspondence handling, mail support, and effective use of office equipment.

The position operates Monday–Friday, 8:00 AM–4:00 PM (37.5 hours/week) with a starting salary of $36,831. Telework is not available.

Qualifications

• Six months as a Clerical Assistant 1 or equivalent federal/ Commonwealth job title.
• Graduation from high school or an equivalent combination of experience and training.

Responsibilities

• Prepare, scan, file, and distribute general memoranda, meeting minutes, and other items.
• Receive, sort, and distribute mail while handling emails and directing calls.
• Enter, maintain, and share information across DOC applications (APR, DOCNet).
• Order office supplies for the designated work area.
• Provide switchboard coverage according to the facility’s schedule.
• Complete tasks with timeliness and accuracy per policies and procedures.

Skills

Keyboarding

Data entry

Office equipment

Microsoft Office

Clerical duties

Education

High school diploma

Job description

The Department of Corrections' State Correctional Institution at Muncy is seeking a Clerical Assistant 2 who enjoys keeping tasks running smoothly and efficiently. This role gives you the opportunity to help manage documents, messages, and information for a busy work area. You will play an important part in supporting staff and maintaining organized operations. Bring your attention to detail to a role that helps the agency succeed.

This position supports the clerical and administrative functions that keep the work area operating accurately and efficiently. The role involves communication, information handling, and steady coordination with staff.

Interested in learning more? Additional details regarding this position can be found in the position description.

Responsibilities

• Correspondence Handling: Prepare, scan, file, and distribute general memoranda, meeting minutes, gate clearances, and other items
• Mail and Message Support: Receive, sort, and distribute mail while reading and responding to emails and directing phone calls
• Data Entry: Enter, maintain, and share information across DOC applications such as APR and DOCNet
• Supply Management: Order office supplies for the designated work area
• Switchboard Coverage: Provide coverage according to the scheduled needs of the facility
• Operational Accuracy: Complete tasks with timeliness and precision in alignment with policies and procedures

Work Schedule and Additional Information

• Full-time employment, 37.5-hour work week.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Special Requirements (NSRs)

• Must possess keyboarding skills to meet standards for speed and accuracy.

Additional Requirements

• Successful completion of basic training in Elizabethtown, PA is required.
• Must understand how to efficiently use and navigate a personal computer (PC).
• Two (2) years or more of experience with the Microsoft systems (Word/Excel/Outlook, etc.) and other software packages to create and maintain spreadsheets/calendars/documents/rosters etc.
• Ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
• Previous experience working in an office setting as a clerk and/or personal assistant
• You must be able to perform essential job functions.

Legal Requirements

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.