Clerical Assistant 2 (Admin) - SCI Muncy

Commonwealth Of Pennsylvania; Pennsylvania; On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Dental insurance

Vision insurance

Parental leave

Vacation time

Paid time off

Paid holidays

Sick time

Retirement plan

Job summary

Commonwealth of Pennsylvania's Department of Corrections, State Correctional Institution Muncy, is seeking a Clerical Assistant 2 to support daily office operations and ensure accurate preparation and distribution of documents.

You will handle correspondence, attend meetings and record minutes, manage mail and emails, assist with data entry in APR/DOCNet/Mainframe, and order supplies, working 37.5 hours weekly, 8:00 AM to 4:00 PM, Monday to Friday. Telework is not available.

Qualifications

• Minimum Experience and Training: Six months as Clerical Assistant 1 or graduation from high school or equivalent.
• Must possess keyboarding skills to meet speed/accuracy standards.
• Two years or more of experience with Microsoft systems (Word/Excel/Outlook) and related software.

Responsibilities

• Prepare, type, copy, scan, and distribute letters, memoranda, minutes, and other documents.
• Attend meetings and record minutes for distribution.
• Receive, sort, and distribute mail; respond to emails.
• Answer calls, direct callers, take messages, and provide policy information.
• Enter and maintain information across APR, DOCNet, and Mainframe.
• Order office supplies for the assigned work area.

Skills

Keyboarding

Data entry

Education

High school diploma

Tools

Microsoft Office

Job description

Clerical Assistant 2 (Admin) - SCI Muncy

dental insurance, vision insurance, parental leave, vacation time, paid time off, paid holidays, sick time, retirement plan

Begin a rewarding career as a Clerical Assistant 2 with the Department of Corrections, State Correctional Institutional (SCI) at Muncy. This role lets you use your organizational skills to help maintain efficient office functions throughout the facility. Every day brings new tasks that let you contribute to the overall success of the institution. Be part of a workplace that supports growth, service, and reliable teamwork.

THE POSITION

Begin a rewarding career as a Clerical Assistant 2 with the Department of Corrections, State Correctional Institutional (SCI) at Muncy. This role lets you use your organizational skills to help maintain efficient office functions throughout the facility. Every day brings new tasks that let you contribute to the overall success of the institution. Be part of a workplace that supports growth, service, and reliable teamwork.

DESCRIPTION OF WORK

This position supports the daily office operations of the State Correctional Institution at Muncy by handling a wide range of clerical tasks. The role ensures that information is properly prepared, shared, and organized for smooth facility operations. As a Clerical Assistant 2, you will perform the following duties:

• General Correspondence: Prepare, type, copy, scan, and distribute letters, memoranda, meeting minutes, and other documents
• Meeting Support: Attend meetings and record minutes for distribution
• Mail Handling: Receive, sort, and distribute incoming mail and respond to emails
• Phone Communication: Answer calls, direct callers, take messages, and provide information according to policy
• Data Management: Enter and maintain information across DOC applications including APR, DOCNet, and Mainframe
• Supply Ordering: Order office supplies for the assigned work area as needed

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Special Requirements (NSRs):

• Must possess keyboarding skills to meet standards for speed and accuracy.

Additional Requirements

• Must understand how to efficiently use and navigate a personal computer.
• Two (2) years or more of experience with the Microsoft systems (Word/Excel/Outlook, etc.) and other software packages to create and maintain spreadsheets/calendars/documents/rosters etc.
• Ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
• Previous experience working in an office setting as a clerk and or personal assistant
• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html a nd click on Veterans.

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

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