Clerical Assistant 2

Commonwealth of Pennsylvania; New Stanton (Westmoreland County); On-site; USD 33,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania, Department of Transportation, seeks a Clerical Assistant 2 to support the Westmoreland County District Office. This full-time role handles front-line clerical tasks and assists both office and field staff to keep operations running smoothly.

Typical duties include call management, radio coordination, weather monitoring, data entry into the RCRS system, leave tracking, and assisting with tort claims. Starting salary is $36,831 annually.

Qualifications

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Responsibilities

• Call Management: Handle incoming calls, record needed information, and route messages through proper channels.
• Radio Coordination: Maintain radio contact with field staff and respond to requests in accordance with procedures.
• Weather Monitoring: Track weather conditions using local news, monitors, and reporting systems.
• System Input: Enter roadway conditions and closures into the RCRS system at required intervals.
• Leave Tracking: Maintain leave records, post daily leave slips, and run leave type reports.
• Claims Support: Gather information for tort claims and coordinate with county assistants to provide details to adjustors.

Education

Graduation from high school

Job description

The Clerical Assistant 2 position with the Department of Transportation offers an energetic role where you help keep vital operations running smoothly for Westmoreland County. This opportunity lets you support both office and field staff in a fast paced and rewarding environment. You will play a key part in maintaining communication, tracking information, and helping the district operate efficiently. Join a team that values reliability, service, and professionalism.

This position provides essential clerical support that keeps communication channels open and records accurate for the Westmoreland County District Office. The work helps ensure that daily operations run smoothly and that field personnel receive timely assistance. As a Clerical Assistant 2, you will perform the following duties:

• Call Management: Handle incoming calls, record needed information, and route messages through proper channels
• Radio Coordination: Maintain radio contact with field staff and respond to requests in accordance with procedures
• Weather Monitoring: Track weather conditions using local news, monitors, and reporting systems
• System Input: Enter roadway conditions and closures into the RCRS system at required intervals
• Leave Tracking: Maintain leave records, post daily leave slips, and run leave type reports
• Claims Support: Gather information for tort claims and coordinate with county assistants to provide details to adjustors

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements

• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.