Clerical Supervisor 2

Commonwealth-of-Pennsylvania; Coatesville (Chester County); On-site; USD 40,000 - 55,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Clerical Supervisor 2 in Chester County to lead clerical staff, coordinate HR tasks, and supervise essential office operations. The role focuses on maintaining records, scheduling training, and organizing county meetings and programs.

Work hours are 7:00 AM to 3:00 PM, Monday through Friday, with no telework option. Starting salary is $46,827 annually for new hires, with opportunities to grow in a state government environment.

Qualifications

• One year as a Clerical Supervisor 1 (Commonwealth job title or equivalent Federal Government job title).
• One year as a Clerical Assistant 3 (Commonwealth job title or equivalent Federal Government job title).
• Two years as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title).
• An equivalent combination of experience and training.

Responsibilities

• Staff Supervision: Direct clerical employees and review work for accuracy and completeness.
• HR Support: Coordinate hiring steps, verify documents, and schedule interviews and appointments.
• Record Management: Maintain personnel files, seniority lists, and other required documents.
• Training Coordination: Schedule employee training and maintain logs of required courses and certifications.
• Event Planning: Organize county meetings, trainings, and special programs.
• Office Assistance: Support reception duties and prepare letters, forms, and reports as needed.

Job description

The Clerical Supervisor 2 position with the Chester County Maintenance Organization offers a chance to lead important clerical work that keeps daily operations on track. This role gives you the opportunity to guide staff, support county activities, and help maintain smooth office operations. It provides steady responsibilities that make a real difference in how the county functions. It is a great opportunity for someone who enjoys organization, teamwork, and helping others succeed.

This position supervises clerical staff, coordinates human resource activities, and supports county operations through organized office tasks. As a Clerical Supervisor 2, you will perform the following duties:

• Staff Supervision:Direct clerical employees and review work for accuracy and completeness
• HR Support:Coordinate hiring steps, verify documents, and schedule interviews and appointments
• Record Management:Maintain personnel files, seniority lists, and other required documents
• Training Coordination:Schedule employee training and maintain logs of required courses and certifications
• Event Planning:Organize county meetings, trainings, and special programs
• Office Assistance:Support reception duties and prepare letters, forms, and reports as needed

Interested in learning more? Additional details regarding this position can be found in the Position Description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $46,827 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Supervisor 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year as a Clerical Assistant 3 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Two years as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.