Clerical Assistant

Shelby County Schools; Cordova (TN); On-site; USD 30,000 - 38,000; Full time

Job summary

Shelby County Schools is seeking a detail-oriented administrative professional to provide secretarial and clerical support for programs and projects. The role includes data entry, report generation, and managing communications across departments.

The position requires a high school diploma or equivalent and at least 2 years of related experience. Proof of education and experience is required for consideration.

Qualifications

• High School degree or equivalent is required.
• 2 years' experience in a relevant area is required.
• Proof of education, training and/or experience is required.

Responsibilities

• Provides general clerical and secretarial support for programs and projects.
• Prepares various reports detailing the administrative information handled by the position.
• Prepares basic correspondence, orders supplies and covers telephones.
• Uses data entry knowledge to accurately update the Division database daily.
• Manages and coordinates phone communications throughout the Division.
• Provides necessary information to customers' inquiries.
• Arranges meetings, activities and events between departments and/or organizations.
• Performs daily clerical duties such as receiving mail, preparing business correspondence, sending faxes and managing files.
• Supports stakeholders with day-to-day operation matters.
• Prepares and maintains a variety of reports, records, correspondence and files related to assigned service, activities, and operations.
• Performs other duties as assigned.

Skills

Secretarial skills

Clerical support

Data entry

Phone communications

Report preparation

Education

High School diploma or equivalent

Job description

Purpose and Scope

SUMMARY DESCRIPTION

Supports an organization or department by performing secretarial and clerical services. Assists management with administrative tasks such as tracking and compiling information of interest.

Essential Job Functions

This position description is not intended to be an exhaustive list of all duties, knowledge or abilities associated with this classification, but is intended to accurately reflect the primary job elements.

• Provides general clerical and secretarial support for programs and projects.
• Prepares various reports detailing the administrative information handled by the position.
• Prepares basic correspondence, order supplies and cover telephones.
• Uses data entry knowledge to accurately update the Division database daily.
• Manages and coordinates phone communications throughout the Division.
• Provides necessary information to customers' inquiries.
• Makes necessary arrangements for meetings, activities and events between departments and or organizations.
• Performs daily clerical duties such as, receives mail and packages, prepares business correspondence, sends faxes, and manages files.
• Performs day-to-day operation matters necessary to support stakeholders.
• Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations.
• Performs other duties as assigned.

Minimum Qualifications

High School degree or equivalent, and 2 years' experience in a relevant area for a total education/experience of 2 years.

(PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED).

Degree Equivalency Formula:

Bachelor's Degree= 4 years plus required years of experience.

Master's Degree= 2 years plus required years of experience. Where Master's degrees are required, years for Bachelor's Degrees must be included.