Clerical and Non-Educational Support Staff

Substitute Teacher Service; Pennsylvania; Hybrid; USD 1,653,000 - 2,204,000; Part time

Job summary

Substitute Teacher Service is seeking clerical and non-educational support staff to assist alongside administrators and office staff in Pennsylvania. The role includes day-to-day clerical duties, food service support, and supervision of students as needed.

Applicants must provide required clearances, a high school diploma or higher, and references. This part-time temporary position requires reliable, confidential communication and adherence to district and STS guidelines.

Qualifications

• Proof of a high school diploma or higher education.
• Clean Pennsylvania Act 34 background check within 5 years.
• Clean Pennsylvania Act 151 Child Abuse Clearance within 5 years.
• FBI Criminal History Record within 5 years.
• TB test or chest x-ray within 3 months.
• Three professional references (or letters).
• Resume submitted.
• Routing number and bank account information for direct deposit.

Responsibilities

• Provide clerical and non-educational support to school staff.
• Assist with attendance tracking, reports, and use of the student information system.
• Assist in the health office and provide basic first aid as needed.
• Answer phones, greet visitors, and relay messages.
• Operate office equipment and support food service operations.
• Maintain cafeteria areas, serve meals, and ensure cleanliness.
• Monitor students in study hall, cafeteria, and hallways; supervise as needed.
• Follow district policies and STS guidelines in the handbook.
• Communicate professionally with pupils and school personnel.

Education

High school diploma or higher

Job description

Clerical and Non-Educational Support Staff

Substitute Teacher Service PA - Various Locations, Pennsylvania Open in Google Maps

This job is also posted in Substitute Teacher Service

Job Details

Job ID: 2904687
Application Deadline: Posted until filled
Re-Posted: Jan 22, 2025 6:00 AM (UTC)

Job Description

Position Summary
Clerical and non-educational support staff are individuals who work alongside administrators, office staff and some work behind the scenes to ensure that there is an efficient infrastructure within which effective teaching and learning can take place.

Job Duties
Day-to-day job duties of clerical and non-educational support staff are determined by the administrator, principal or his/her designee, as they may vary depending upon the changing needs of the school/district, teacher(s), and/or students. Clerical and non-educational support staff, of any capacity, is subject to daily reassignment, depending on the needs of the day. Clerical and non-educational support staff must comply with the duties outlined by their superior.

Qualifications and Required Documents

• Proof of a high school diploma or higher education
• A Pennsylvania Criminal Records check (Act 34) that is cleanand less than 5 years old **
• A Pennsylvania Child Abuse Clearance History (Act 151)that is clean and less than 5 years old **
• A FBI Criminal History Recordthat is clean and less than 5 years old **

We recommend that you use our web links posted on our website

https://www.thesubservice.com/additional-resources

**Please note: clearances cannot be older than 5 years however, some districts may require new clearances that are less than 1 year old!

• Proof of a TB testor chest x-ray that is less than 3 months
• 3 professional references (contact information) and/or letters
• A Resume
• Routing number and account number for direct deposit setup
• 2 Valid forms of Identification for I-9.

Essential Functions
Clerical and non-educational support staff are responsible for providing essential back up services for the whole school ranging from day to day office support and other school business including food services in the cafeteria.

Essential duties and responsibilities of this position may vary in nature due to changes in schedule, student or district need, and include but are not limited to:

• Perform a variety of clerical activities, including preparing routine correspondence, sorting and filing of records, documents, mail and other material.
• Assist with attendance, absence and tardy tracking; enter information into a proprietary student information system; generate lists, rosters and reports as needed.
• Assist in the health office as needed; provide basic first aid to ill or injured students, and make appropriate notifications to parents or guardians.
• Answer phones, greet and direct visitors, take and relay messages; provide routine information to students, parents or guardians.
• Operate a variety of office equipment including but not limited to computers, fax machines, photocopiers, scanners, videoconferencing and telephone systems, etc.
• Assist in the preparation and serving of food items for the food service program.
• Maintain kitchen and serving areas in clean, safe and sanitary condition.
• Collect money for meals and a la carte sales for meals served.
• Help with maintaining an orderly cafeteria in respect to noise level, students arriving, dismissing students after proper lunch time length, students needing assistance and behavioral issues.
• Monitoring students in study hall, cafeteria and in the hallways.
• Supervise students in and out of the classroom when necessary.
• Adhere to all procedures, guidelines, and policies followed by regular teachers in the school as well as STS guidelines within the handbook.
• Ensure a sustainable relationship with pupils and school personnel by communicating in a confidential, polite and refined manner.

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential function outlined above. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Sitting or standing for extended periods of time
• Ability to quickly trail any student that elopes
• Moderate lifting from 15-35 pounds
• Moving of various items – up to 30 pounds
• Manual dexterity to use office equipment

Other Physical Requirements

• Ability to write legibly
• Vision (Near, Color, Depth Perception)
• Sense of Sound (Ability to hear fire alarms, bells, and PA system)
• Sense of Touch
• Ability to speak clearly and distinctly

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Environment

• Work is performed in all areas of district buildings, grounds, vehicles, and/or any area in which a district activity or function is taking place.
• Exposed to varying degrees of temperature relative to the conditions occurring in nature outside.

Emotional Environment

• The ability to work with students and adults displaying a variety of emotions including, but not limited to, joy, happiness, sorrow, fear, anger and aggression in controlled, uncontrolled and unpredictable situations.

Position Type: Part-Time Temporary

Contact Information

• Substitute Teacher Services
• 2901 Dutton Mill Road
• 2nd Floor, Suite 200
• Aston, Pennsylvania 19014
• Phone: 800-357-SUBS (7827)
• Email: [e-mail]