Administrative Assistant I

Cybermedia Technologies, Inc.; United States; Remote; USD 90,000 - 110,000; Full time

Benefits offered by this job

Paid vacation & Sick leave

Health insurance coverage

Career training

Performance bonus programs

401K contribution & Employer Match

11 Federal Holidays

Job summary

Cybermedia Technologies, Inc. in Arlington, Virginia, seeks an experienced Administrative Assistant to support CISA sector activities. The role involves coordinating classified and unclassified meetings, executive communications, and records management with strict security controls.

The ideal candidate will hold an active Top Secret clearance with SCI eligibility, be adept at interacting with senior officials, and operate onsite in a fast-paced government contracting environment.

Qualifications

• 2+ years experience with administrative, executive-support, meeting-support, or program-coordination experience in a federal or similarly structured environment.
• Excellent organization, customer service, written communication, and attention to detail.
• Ability to interact appropriately with senior officials and manage several time-sensitive priorities.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared repositories.
• Active Top Secret clearance with the ability to obtain and maintain SCI; U.S. citizenship required.

Responsibilities

• Coordinate classified and unclassified meeting registration, calendars, rooms, attendee lists, materials, and onsite logistics.
• Interface professionally with senior government officials, industry representatives, and other stakeholders.
• Record attendance, capture detailed meeting notes, and draft accurate notes for the record.
• Develop work plans and checklists to execute meetings and recurring operational activities.
• Maintain action trackers, distribution lists, records, correspondence, and document repositories.
• Prepare and format agendas, briefing books, executive materials, and routine status updates.
• Route inquiries and documents, monitor deadlines, and follow up on assigned actions.
• Perform all duties in accordance with security, records-management, privacy, and CISA/DHS formatting requirements.

Skills

Administrative coordination

Executive support

Meeting support

Program coordination

Microsoft Office proficiency

Tools

Outlook

Word

Excel

PowerPoint

Teams

Shared repositories

Job description

CTEC is a leading technology firm that provides modernization, digital transformation, and application development services to the U.S. Federal Government. Headquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The work we do effects millions of U.S. citizens daily as they interact with the systems we build. Our best-in-class commercial solutions, modified for our customers’ bespoke mission requirements, are enabling this future every day.

The Company has experienced rapid growth over the past 3 years and recently received a strategic investment from Main Street Capital Corporation (NYSE: MAIN). In addition to our recent growth in Federal Civilian agencies, we are seeking to expand our capabilities in cloud development and footprint in national-security focused agencies within the Department of Defense and U.S. Intelligence Community.

Cybermedia Technologies (CTEC) is seeking an experienced Administrative Assistant Ito join our team.

PROGRAM OVERVIEW

CISA’s Stakeholder Engagement Division requires an integrated team to support council and sector governance, approximately 500 annual engagements, stakeholder coordination, policy and risk analysis, executive communications, records, and contract management. The work spans unclassified and classified environments and requires products that are accurate, accessible, compliant, and ready for government use.

POSITION SUMMARY

Provide cleared organizational, meeting, and executive-support services for CISA sector activities. This is not a basic reception role; it requires precise logistics, confident interaction with senior officials, strong written records, and disciplined handling of classified information.

KEY RESPONSIBILITIES

• Coordinate classified and unclassified meeting registration, calendars, rooms, attendee lists, materials, and onsite logistics.
• Interface professionally with senior government officials, industry representatives, and other stakeholders.
• Record attendance, capture detailed meeting notes, and draft accurate notes for the record.
• Develop work plans and checklists to execute meetings and recurring operational activities.
• Maintain action trackers, distribution lists, records, correspondence, and document repositories.
• Prepare and format agendas, briefing books, executive materials, and routine status updates.
• Route inquiries and documents, monitor deadlines, and follow up on assigned actions.
• Perform all duties in accordance with security, records-management, privacy, and CISA/DHS formatting requirements.

REQUIRED QUALIFICATIONS

• 2+ years experience with administrative, executive-support, meeting-support, or program-coordination experience in a federal or similarly structured environment.
• Excellent organization, customer service, written communication, and attention to detail.
• Ability to interact appropriately with senior officials and manage several time-sensitive priorities.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared repositories.
• Active Top Secret clearance with the ability to obtain and maintain SCI; U.S. citizenship required.

PREFERRED QUALIFICATIONS

• Experience supporting classified meetings or secure facilities.
• Prior CISA, DHS, DoD, intelligence-community, council, or committee support.
• Experience preparing formal meeting records and executive briefing materials.

CLEARANCE

• Active Top Secret clearance with the ability to obtain and maintain SCI; U.S. citizenship required.

WHAT CANDIDATES SHOULD UNDERSTAND

• Work is expected to be onsite in Arlington, Virginia; approved telework may be available only as authorized by the Government.
• Positions are contingent upon contract award and successful completion of applicable security or suitability processing.
• For cleared positions, the recruiting requirement is an active Top Secret clearance with the ability to obtain and maintain SCI—not necessarily current SCI access on day one.
• For suitability positions, candidates must be able to obtain and maintain a favorable DHS Fitness Determination. Prior DHS service may help, but a previous Public Trust is not automatically transferable or guaranteed to reactivate.

PAY RANGE

PAY RANGE- $90,000–$110,000 Annually + Benefits(Compensation and employment offer are negotiable and will be finalized based on the candidate's relevant experience and interview assessment.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Cybermedia Technologies management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, where applicable and available, reasonable accommodation(s) may be made to enable individuals with disabilities to perform essential functions of this position.

Please note: Candidate(s) will be required to go through pre-employment screening.

Cybermedia Technologies, Inc. is a proud Equal Opportunity Employer! (EOE; M/F/D/V)

If you are looking for a fun and challenging environment with talented, motivated people to work with, CTEC is the right place for you.

BENEFITS

• Paid vacation & Sick leave
• Health insurance coverage
• Career training
• Performance bonus programs
• 401K contribution & Employer Match
• 11 Federal Holidays