Classified Human Resources Specialist

Naaahrrva; Burlington (WA); On-site; USD 60,000 - 90,000; Full time

Job summary

Naaahrrva is seeking an HR/Payroll Specialist to process classified employee assignments and payroll in Skyward/Qmlativ, verify salary placements, and ensure required certifications and clearances are met. The role supports data preparation for state and federal reports and coordinates hiring procedures for the district.

You will maintain accurate personnel records, support annual budget processes, manage onboarding and separations, track leave entitlements, and ensure compliance with PESB

Qualifications

• Requires high school diploma or equivalent; associate or bachelor’s degree preferred.
• Experience in a school district setting is strongly preferred.
• Proficiency with Skyward/Qmlativ education management system and standard office software.

Responsibilities

• Process and prepare classified employee assignment and payroll information.
• Enter data into Skyward/Qmlativ and verify salary placements.
• Coordinate recruitment, posting, interviews, and onboarding activities.
• Prepare monthly personnel actions for School Board approval and federal/state reporting.
• Maintain accurate personnel records and ensure compliance with laws and agreements.
• Track leaves such as FMLA and WPFML and support benefits administration.

Skills

Communication

Organization

Confidentiality

Customer service

Attention to detail

Independence

Teamwork

Education

High school diploma or equivalent

Associate degree

Bachelor's degree

Tools

Skyward/Qmlativ

Google Workspace

Microsoft Office

Job description

Process and prepare classified employee assignment and contract payroll information, including entering data into the Skyward/Qmlativ system, verifying employee salary placements, and ensuring required certifications, licenses, and clearance requirements are met. Compile, prepare, and verify personnel data for state and federal reports. Coordinate recruitment and hiring processes, including posting open positions, scheduling interviews, ensuring compliance with hiring procedures, and preparing monthly personnel action items for School Board approval. Verify minimum employment requirements for new employees, maintain accurate and organized records, and ensure timely completion of required documentation. Provide support for annual personnel budget development and submission. Manage employee onboarding and separation processes, and track employee leaves of absence, including FMLA, Washington Paid Family and Medical Leave (WPFML), and other applicable leave entitlements. Coordinate, track, and document paraeducator training requirements for District paraeducators, ensuring timely completion and compliance with the Professional Educator Standards Board (PESB) paraeducator program. Oversee employee benefits and retirement eligibility in accordance with contractual and state requirements. Compile and prepare annual Notifications of Reasonable Assurance. Maintain personnel files in compliance with state and federal laws, collective bargaining agreements, and district policies and procedures. Maintain current knowledge of school policies and procedures, state/federal laws and collective bargaining agreements. Assist with other Human Resources and Payroll functions as assigned. Demonstrate a commitment to effective and inclusive communication in a multicultural environment.

High school diploma or equivalent required; associate or bachelor's degree preferred. Two or more years of experience in a similar role, with experience in a school district setting strongly preferred. Working knowledge of Skyward/Qmlativ education management system desirable. Proficiency in standard office software applications, including Google Workspace (Gmail, Docs, Sheets) and Microsoft Office (Word, Excel). Strong oral and written communication skills. Highly effective organizational skills, with the ability to prioritize tasks, manage multiple deadlines, and maintain a high level of accuracy and attention to detail. Demonstrated initiative and ability to work independently with minimal supervision while proactively identifying and addressing needs. Ability to manage multiple priorities in a fast-paced environment with frequent interruptions. Strong customer service skills, with the ability to interact effectively and professionally with administrators, staff, and the public. Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information. Ability to work effectively both independently and as a collaborative member of a team, contributing to a positive and professional work environment.