Classified - Student Enrollment & Records Coordinator @ Learning Services Center

Administration Office; Moses Lake (WA); On-site; USD 55,000 - 58,000; Full time

Job summary

Moses Lake School District 161 Administration Office in Moses Lake, WA is seeking a Classified Specialist to coordinate student enrollment and records districtwide. You will manage Skyward Student Management, support data reporting, and train staff on processes to ensure data accuracy and confidentiality.

The role requires strong organizational skills, attention to detail, and the ability to prioritize multiple deadlines in a busy district setting.

Qualifications

• Five years of progressively responsible administrative or clerical experience, preferably in education.
• Experience with databases, information systems, data reporting, and troubleshooting.
• Strong computer skills including Google Workspace and district software.

Responsibilities

• Serve as Skyward/records administrator and coordinate access.
• Coordinate enrollment, records, and student counts districtwide.
• Provide training and guidance to staff on data processes and reporting.

Skills

Data management

Attention to detail

Written/verbal communication

Training staff

Time management

Collaboration across schools

Tools

Google Workspace

Job description

Moses Lake School District 161 Administration Office - Moses Lake, Washington Open in Google Maps

Classified - Student Enrollment & Records Coordinator @ Learning Services Center

Moses Lake School District 161 Administration Office - Moses Lake, Washington Open in Google Maps

This job is also posted in Moses Lake School District

Job Details

Job ID: 5975472

Application Deadline: Posted until filled

Posted: Oct 28, 2026 7:00 AM (UTC)

Starting Date: Immediately

Position Type: Full-Time

Salary: $39.99 to $42.10 Salary Range: Per P.S.E. Contract Schedule

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 1620 S. Pioneer Way Moses Lake, WA 98837
• Moses Lake, Washington 98837
• Phone: [phone]
• Email: [e-mail]

Map

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TERMS OF EMPLOYMENT

Classified Salary Range

Benefits Available

POSITION OVERVIEW

The Student Enrollment and Records Specialist provides districtwide coordination, technical expertise, and support for student information systems, enrollment and records management, student counts, reporting, staff training, and system security. Serving as the district’s primary resource for Skyward Student Management, this position promotes accurate, complete, secure, and consistent student data and practices across schools and departments. The specialist supports school secretaries, registrars, administrators, and other staff through training, guidance, troubleshooting, and procedural documentation, and coordinates required student data reporting and access to confidential information. The position requires strong organization, attention to detail, sound judgment, effective time management, and the ability to prioritize competing responsibilities, respond promptly to questions and requests, meet established deadlines, and follow tasks through to completion. The work supports reliable district operations, regulatory compliance, student accountability, data security, and informed decision‑making.

MINIMUM QUALIFICATIONS

• Minimum of five years of progressively responsible administrative or clerical experience, preferably in an educational setting.
• Experience working with databases, information systems, data reporting, and technical troubleshooting.
• Strong computer skills, including experience with Google Workspace and academic or administrative software.
• Ability to learn and apply new technology, procedures, and reporting requirements.
• Strong written, verbal, interpersonal, analytical, and problem‑solving skills.
• Exceptional attention to detail and commitment to accuracy, data integrity, and confidentiality.
• Ability to organize and prioritize multiple responsibilities, manage time effectively, meet deadlines, and adapt to changing demands and interruptions.
• Ability to respond promptly and professionally to questions and requests, communicate progress, and follow through to resolution.
• Ability to work independently, exercise sound judgment, and collaborate effectively with staff across schools and departments.
• Knowledge of student enrollment, records management, and applicable laws, regulations, and district procedures.
• Ability to provide training, technical guidance, and procedural support to district staff.
• Demonstrated record of excellent attendance and punctuality.
• Demonstrated record of excellent customer service.

PREFERRED QUALIFICATIONS

• Experience with Skyward Student Management or a comparable student information system.
• Experience with student enrollment counts, state reporting, data verification, and system security administration.
• Experience training staff and developing procedures or reference materials.
• Familiarity with OSPI, CEDARS, and applicable state and federal student data reporting requirements.

ESSENTIAL JOB FUNCTIONS

Student Information System Administration and Support

• Serve as the district’s primary resource and subject matter expert for Skyward Student Management and related student information processes.
• Coordinate system use, troubleshoot issues, support data quality, and work with technology staff and software providers to resolve problems and improve processes.
• Develop and maintain procedures and documentation that promote consistent, effective system use throughout the district.

Enrollment, Records, Student Counts, and Reporting

• Coordinate and support student enrollment, withdrawal, records management, and districtwide student count processes.
• Promote accurate, complete, and consistent student data through verification, reconciliation, correction, and follow‑up.
• Coordinate assigned state and federal student data reporting, including CEDARS, and resolve reporting errors in collaboration with school and district staff.
• Prepare and maintain student data reports and records to support compliance, accountability, planning, and administrative decision‑making.

Staff Training and Districtwide Guidance

• Provide training, technical assistance, and ongoing guidance to school secretaries, registrars, administrators, and other staff.
• Communicate system updates, reporting expectations, and procedural requirements clearly and in a timely manner.
• Identify recurring questions, errors, or training needs and develop resources to improve staff knowledge, accuracy, and consistency.

System Security and Access Coordination

• Serve as the designated Skyward Student Management Security Administrator and coordinate appropriate staff access to student information systems.
• Process and monitor access requests and changes in coordination with Human Resources, Information Technology, supervisors, and school administrators, consistent with district procedures.
• Promote confidentiality, appropriate access, and secure handling of student and staff information; maintain related documentation and elevate concerns as needed.

Organization, Prioritization, and Responsiveness

• Organize and manage multiple ongoing responsibilities, competing requests, and time‑sensitive deadlines with accuracy and efficiency.
• Prioritize work according to urgency, compliance requirements, operational impact, and the needs of students, schools, and district staff.
• Respond promptly and professionally to questions and requests, communicate expected timelines and status updates, and follow through until matters are resolved or appropriately escalated.
• Maintain organized records, calendars, tracking tools, and documentation to support timely completion, accountability, and continuity of operations.
• Anticipate deadlines, identify potential delays or risks, and communicate proactively when priorities conflict or additional direction is needed.

Communication, Collaboration, and General Responsibilities

• Provide professional customer service and serve as a central resource for questions related to student data, enrollment, reporting, and system procedures.
• Collaborate with school offices, district departments, and external support providers to resolve issues and maintain consistent district practices.
• Exercise sound judgment, protect confidential information, and refer matters requiring policy decisions or authority beyond the position’s scope to the appropriate administrator.
• Maintain knowledge of relevant systems, procedures, and reporting requirements and perform other related duties as assigned.

Other Duties as Assigned

• Perform other related duties as assigned by the supervisor that are consistent with the position's scope and responsibilities