Civil & Transportation Project Admin & Controls Pro

Topographic, Co.; Englewood (CO); On-site; USD 70,000 - 78,000; Full time

Job summary

Topographic, Inc. is seeking a Project Administrator to provide general office support and coordinate civil survey projects, including cost tracking, documentation, and proposal coordination.

The role supports project managers and technical staff with project setup, budgeting, and compliance, with emphasis on public agency and transportation projects such as CDOT. The ideal candidate will be detail-oriented, highly organized, and experienced in supporting civil engineering and transportation

Qualifications

• Associate’s or Bachelor’s degree in business administration, construction management, engineering support, or a related field (or equivalent experience).
• 5+ years of experience in project support, project coordination, project accounting, or project controls within the industry.
• Experience supporting civil engineering, transportation, or land surveying projects.
• Familiarity with CDOT projects, procurement processes, and documentation requirements preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe.
• Strong organizational, analytical, and communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Responsibilities

• Provide day-to-day general office support.
• Provide project coordination and administrative support to project managers and technical staff.
• Maintain organized electronic and hard-copy project files and documentation.
• Coordinate meetings, schedules, and internal communications.
• Handle confidential and proprietary information with discretion and professionalism.
• Assist with project setup, budgets, and cost codes.
• Track labor, expenses, and subcontractor costs against project budgets.
• Support timekeeping review, expense processing, and job cost reporting.
• Prepare invoices and billing in accordance with contract requirements.
• Track contract documents, amendments, and additional services.
• Support preparation and coordination of proposal submittals for public and private clients.
• Assist with RFQs and RFIs, including compiling required forms, resumes, and project information.
• Ensure proposals comply with agency and client requirements and deadlines.
• Maintain proposal templates, qualification materials, and project experience databases.
• Support compliance with public agency requirements, including CDOT standards and procedures.
• Track deliverables, approvals, and project milestones.
• Assist with quality control reviews of project and proposal documents.
• Maintain records related to contracts, insurance certificates, certifications, and project closeout

Skills

Project coordination

Cost tracking

Documentation

Proposal coordination

Public agency experience

Education

Associate or Bachelor’s degree in business administration / related field

Construction management

Engineering support

Tools

Microsoft Office

Adobe

Job description

Topographic, Inc. is seeking a Project Administrator to provide general office support and coordinate civil survey projects, including cost tracking, documentation, and proposal coordination.

The role supports project managers and technical staff with project setup, budgeting, and compliance, with emphasis on public agency and transportation projects such as CDOT. The ideal candidate will be detail-oriented, highly organized, and experienced in supporting civil engineering and transportation